DESIGN/BUILD ADMINISTRATION FACILITY RENOVATION

SOLICITATION NOTICE The Federal Law Enforcement Training Center (FLETC), Glynco, Georgia an Agency of the U. S. Department of Homeland Security is seeking qualified Design/Build firms to provide design and construction services for a renovated administration facility at the Federal Law Enforcement Training Center, Glynco, Georgia. This procurement is 100% 8(a) set aside. Size standard under NAICS 236220 is $33.5 million; Project Cost range is between $5,000,000.00 and $10,000,000.00. The work requires design and construction (renovation) of a 24,600 square ft., three story administration facility at the FLETC Glynco Campus, Glynco, Georgia. The estimated magnitude of this project is between $5,000,000.00 and $10,000,000.00 with a performance period of 550 calendar days. It is anticipated that 3 to 4 firms will be selected from this Phase One solicitation for participation in the RFP/Phase Two solicitation. The administration facility is a 24,600 square ft., three story steel framed structure used for office space in support of training programs at the FLETC. This project will include demolition back to the structural elements then renovation to a new administrative facility. Furnishings, equipment and fiber/copper/cable TV cabling shall be provided for all spaces. Personnel elevators and space for electrical, mechanical, IT and janitorial equipment are required. ADA requirements shall apply to first floor only. Site improvements such as exterior lighting, sidewalks, landscaping and handicapped parking are included. Existing parking space will remain as is. The building will have the goal of reducing energy use by 30% compared to the baseline building performance rating per ASHRAE Standard 90.1 Energy Standard for Buildings. The building must be able to achieve a LEED Silver rating; documentation must be provided to confirm LEED rating; submission for certification will be a government option. Additional design and construction criteria for the project will be included in the RFP package. The RFP package will include the Phase Two selection factors and will be issued to the firms selected from the Phase One solicitation. The RFP package will include design criteria for code compliance, performance and prescriptive specifications, design and construction submittal requirements, space utilization plans, floor plans, elevations, wall sections, finish schedule, conceptual site plan, site survey, and soils report. These were developed more than four years ago and may not be adequate for the construction/renovation work to be accomplished at this time. The criteria will rely upon industry standards, where allowable, to afford the Offeror a degree of design flexibility while meeting specific project requirements. The successful Offeror must design and construct a complete and usable facility as described in the RFP documents. The facility shall be constructed within budget identified in the Request for Proposal (RFP) and be fully usable upon acceptance by the Government. A quality control person and superintendent shall be on site at all times during the construction. The Contractor's safety program shall be administrated by a certified safety specialist. The quality control person shall be independent of other on-site personnel and shall devote his time exclusively to work under this contract. Quality control, safety, and environment plans shall be prepared for and approved by the Government prior to the start of construction. The period of performance is 550 calendar days. The Government intends to award a single (one (1)) contract as a result of this solicitation. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all proposers; to award the contract to other than the proposer submitting the lowest total price; and to award to the proposer submitting the proposal determined by the Government to be the most advantageous to the Government. This will be a two phase evaluation. Phase One will result in the development of a short list of approximately four (4) firms who will proceed to Phase Two. Phase One evaluation will be made solely on the written responses provided to the Government. Phase Two evaluations will be based on technical and price proposal submissions and result in selection of a single firm. Phase Two award will be based on technical evaluations and pricing with technical and pricing weighting approximately equally. The Government intends to evaluate proposals and award a contract without discussions with offeror's. Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Offeror's should not assume that they will be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. An Offeror's proposed Phase Two team, including the firms and key personnel proposed in response to Phase One Solicitation, and as supplemented for purposes of the Phase Two Solicitation, must continue to remain fixed for the duration of the Contract except as noted herein. An Offeror may add consultants, subcontractors and/or key personnel to supplement design and/or construction resources as necessary to address proposal deficiencies. If extraordinary circumstances require a proposed change either during the solicitation or after contract award, the request with rationale must be submitted in writing to the Contracting Officer, whom at his or her sole discretion, provides written authorization of the change. Requests for a substitution must either be submitted prior to the submission of the Final Proposal Revision or must be clearly indicated in the Offeror's Proposal Cover Letter. The Offeror shall provide the complete qualifications and experience of the firm or individual proposed to be substituted. Changing personnel may affect an Offeror's overall rating. Unauthorized changes can result in the elimination of the Offeror from the Phase Two competition. Proposal Preparation - Phase One and Phase Two: Provide technical proposals complying with all instructions provided herein. The technical proposal shall be completely severable from the price proposal and shall not contain any pricing information. Do not exceed a total of fifty (50), 8-1/2" x 11", type written pages. The following documents will not count against the total number of pages; performance appraisals, diplomas and certificates, and any formatted forms specified herein. Printing will be on one side of the paper only, black text using a font no smaller than 11 point and single line spacing. Anything beyond the 50th page will be redacted and not evaluated. PHASE ONE: Firms formally organized as design build entities or design firms and construction contractors that have associated specifically for this project may submit proposals. The Offeror must evidence successful and satisfactory completion of 4 projects of similar size and complexity within the past five years. For firms associated specifically for this project, the design contractor and the construction contractor must each provide evidence of successful and satisfactory completion of 4 projects of similar size and complexity within the past five years. The design contractor shall include an Architect/Engineer of record. The design contractor shall have an existing active office located within the state of Georgia. The design of civil, architectural, structural, mechanical, electrical and other engineering features shall be accomplished or reviewed and approved by architects or engineers registered to practice in the particular professional field in the state of Georgia. Phase One Proposal: submit information package in a three ring binder, tabbed and labeled for each evaluation factor listed below. Factors are in decreasing order of importance. Submit original and 5 copies of the proposal. Factor 1 ORGANIZATION-50% importance (Tab 1) A. Fully identify and describe the proposed organization to manage and execute the design and construction, both in narrative form and organizational chart. Each offerror shall propose a specific team, including specific design firms which will be competitively evaluated and rated. 1. Narrative (Tab 1-A): a. Identity: If there is a joint venture association of firms, identify the individual firms, and describe the nature of the association. Clearly identify contractual responsibilities of each firm and the work to be performed by each. Provide copy of the joint venture agreement. If you are a construction contractor and elect to award a subcontract to an Architect-Engineer or multiple design firms, clearly identify all firms and contractual responsibilities between all firms. b. Home Office Support: The organization must provide for a sole source of responsibility for both design and construction. Describe the home office organization, responsibilities and lines of authority established for the team. Describe your capability and commitment to support the design and on-site management team. c. Construction Organization: Describe your resources available to support this project concurrently with other on-going work or projected new work. State why your construction firm is especially qualified to undertake this project. d. Design Organization: Describe the organization, responsibilities and lines of authority established to complete the design. Describe the resources available to support and accomplish this design concurrently with on-going work or projected new work. Describe the responsibility of the designer(s) during the construction phase. State why your design firm is especially qualified to undertake this project. e. On-Site Design/Construction Management Team (10%): Describe the on-site design/construction management team organization. Describe your plan for managing subcontract acquisition, execution and administration. If any of these subcontract functions will be handled by other than the job-site office, include that portion of the plan under the Home Office Support paragraph. f. Quality Control: Describe quality control in and between all identified firms. Identify where each position will be located (field office, home office, designer's office, etc.) Clearly identify the person responsible for quality control in each firm. 2. Organization Chart (Tab 1-B): Provide a project organization chart depicting the proposed organization which will manage and execute the design and construction described in the narrative. Arrange the chart by organizational levels and location, depicting authority lines. Clearly delineate on-site from off-site personnel. Factor 2 PAST PERFORMANCE - 30% importance A. Prime Contractor: Provide examples of construction projects (minimum of three) which have been completed within the past five years that are similar to this project in scope and complexity. (Tab 2-A) B. Design Firm: Provide examples of projects (minimum of three) which have been completed within the past five years that are similar to this project in scope and complexity. (Tab 2-B) C. Required Information: for each cited example provide the following: 1. Project Name, Location and type of facility. 2. Nature of firm's responsibility (design, construction, prime, subcontractor, etc) 3. Type of contract (design, design/build, construction). 4. Project owner's name and address. Owner POC for reference, telephone number, fax and email address. POC should have sufficient level of project responsibility to have knowledge of firm's performance. 5. Project Milestone dates (start, contract completion and actual completion). 6. Project Size and Cost (Initial and final cost for design and construction). 7. Project Scope including description of major building elements including size and complexity. 8. Problems encountered and corrective actions taken. 9. Relevance of project experience to solicitation project. 10. Final performance rating (provide explanation for unsatisfactory rating). 11. Additional project information (at offeror's discretion). Factor 3 TECHNICAL APPROACH - 20% importance (Tab 3): Provide a narrative, describing your design approach for the project. The narrative should describe how you plan to approach the design effort and detailing of the building, site and associated utilities. Through the narrative discussion addressing the technical approach, indicate reason(s) why the Offeror believes it is especially qualified to undertake the project. Offeror is encouraged to provide examples to support their qualifications or to demonstrate capabilities of the proposed project team for this project. This item shall not exceed three pages. Brochures, photos, etc. should not accompany the narrative Phase Two - Evaluation Factors Factor 1 KEY PERSONNEL AND QUALIFICATIONS - 50% importance Submit data showing names, qualification and experience of the following key personnel. Indicate whether each individual had a significant part in any of the project examples cited in Phase One proposal under the "Past Performance" factor. A. Design Personnel: Include state registration numbers for all engineers, architects and project managers. The individuals listed below shall produce the designs: 1. Design Project Manager 2. Designer of Record for the following disciplines: a) Architectural b) Electrical, Electronics, Telecommunications, etc. c) Mechanical d) Fire Protection e) Structural f) Civil B. Construction Personnel: Include as a minimum, the key personnel listed below: 1. Project Manager - person responsible for all design and construction operations. 2. On-site Manager/Superintendent 3. Project Scheduler 4. Quality Control Manager Key Personnel Information: DESIGN: Provide on separate sheets the qualifications of: Project Manager: Design Quality Control manager; Project Architect; all engineers to perform: civil, electrical, instrumentation, mechanical, fire protection, communications, and structural design. Name and Title: Assignment on this Project: Name of Your Firm: No. of years with this Firm: No. of years with other Firms: Education: Degree(s)/Institution/Year/Specialization Active Registration: #: State(s): First Year/Current Year: Describe your specific experience and qualifications relevant to this project: CONSTRUCTION: Provide on separate sheets the qualifications of: Project Manager; On-site Manager (Superintendent), On-site Quality Control Manager, and Project Scheduler. Name and Title: Assignment on this Project: Name of Your Firm: No. of years with this Firm: No. of years with other Firms: Education: Degree(s)/Institution/Year/Specialization Active Registration: #: State(s): First Year/Current Year: Describe your specific experience and qualifications relevant to this project: Factor 2 CONCEPTUAL DRAWINGS AND PROPOSAL COMPLIANCE REVIEW - 30% importance Submit conceptual building design sketches or drawings including floor plans, elevations and perspective views which adequately illustrate the proposed construction. Provide space utilization matrix identifying rooms and number of each based on proposed conceptual design. Perspective sketches or drawings which graphically show/describe the building and site development to include building orientation, walkways, and landscaping. Sketches or drawings shall be to scale, dimensioned and including proposed materials of major building elements, methods, quality in sufficient detail evidence conformance to the RFP. Factor 3 PRELIMINARY PROJECT SCHEDULE 10% importance Provide a narrative, describing your scheduling capability and planning organization. Address how you maintain, update and use your schedule. Describe the equipment and software you use for project scheduling. Submit a preliminary schedule for design and construction. This preliminary schedule will, after contract award, be replaced with a final schedule as required in the RFP technical sections. Schedule shall include a critical path through design and construction phases after Notice to Proceed through final acceptance and shall be graphically represented. Include durations in calendar days for all major milestones/activities. Give special attention to the following features: Design phase shall include events associated with design reviews, submittals and handling of review comments. Construction phase shall include critical milestones for building construction, site-work and utilities. Include activities for building commissioning, O&M document submissions and operator training for systems as required by specifications. Clearly identify anticipated constraints on the schedule such as labor or material availability, weather, long lead items, etc. Describe capability and flexibility to plan and adjust the schedule to meet the contract duration. NOTE: A contract awarded from this proposal which shows a shorter duration will become the new contract duration period. Factor 4 QUALITY CONTROL PLANS - 10% importance The successful Offeror must implement a quality control program which will ensure high quality design and construction. Provide separate preliminary plans for quality control of design and construction. As a minimum, include the following items in the preliminary plan: Describe your procedures and responsibilities for review of design documents, review of shop drawings that are extensions of designs and material submittals. Address the designer of record's role in this process. Describe your procedures for resolution/coordination of review comments from both your in-house personnel and from Government reviewers. Describe your procedures for coordinating the design development between the designer and prime contractor. Describe your procedures for coordination of subcontractor quality control and prime contractor quality control. Describe your procedures for maintaining up-to-date drawings and specifications on the job site and for preparation and submittal of as-built construction drawings and shop drawings. PRICE PROPOSAL The price proposal shall include the total price of the design build, including material, labor, equipment, overhead, profit, general conditions, and other costs. The Contracting Officer will use cost and price analysis and, as necessary, other cost evaluation techniques outlined in FAR Part 15.305 to evaluate the price proposal, not only to determine whether it is reasonable, but to determine the Offeror's understanding of the work and ability to perform the contract. Price proposals will be evaluated by the assigned price evaluator independent of technical evaluation. Unsupported or unreasonable price proposals may result in discussions with Offeror, or rejection of the proposal in its entirety. ****CONTRACTORS REQUESTING CONSIDERATION FOR PHASE TWO MUST SUBMIT NON-PRICED PHASE ONE REQUIREMENTS TO THE ADDRESS LISTED BY THURSDAY, APRIL 8, 2010. PACKAGES SHOULD BE CLEARLY MARKED - ATTENTION: ALBERTA ABRAM "HSFLGL-10-R-00010 PHASE ONE TECHNICAL SUBMISSION" "DO NOT OPEN IN MAIL ROOM" ELECTRONIC PROPOSALS WILL NOT BE ACCEPTED. WRITTEN QUESTIONS MAY BE SUBMITTED TO THE CONTRACTING OFFICER VIA FAX +1 (555) 000-0000 OR EMAIL: contact@example.gov NO LATER THAN MARCH 26, 2010. Amendment 00001 is hereby issued and is incorporated by attachments.