Detention Controls and Security Electronics Systems Maintenance and Support

The County of Calaveras is soliciting proposals under RFP No. 26-0380-03-936 for a professional services contract to provide comprehensive maintenance and technical support for the Detention Controls and Video Surveillance Systems at the Adult Detention Facility and Sheriff’s Office. The scope of work includes preventative maintenance with at least two annual inspections, emergency response, troubleshooting, and software support to ensure the continuous operation of critical life-safety and security systems. Specifically, the contractor must support Omron PLC-based control systems, GE Simplicity HMI software, and FLIR/Teledyne Latitude Video Management Systems. Proposals are due by September 17, 2026, with a tentative award date of October 27, 2026. The selection process is based on a 100-point ranked evaluation focusing on firm qualifications and experience (25 points), technical approach and project understanding (25 points), and response time commitments and staffing (20 points). The successful contractor will be required to adhere to strict professional standards, provide detailed maintenance reports within five business days of visits, and maintain comprehensive insurance and indemnification coverage. Compensation is based on annual maintenance costs and hourly labor rates, with payments issued within 30 days of invoice receipt. The agreement emphasizes the use of competent key personnel and requires compliance with all applicable federal, state, and local laws, including non-discrimination and health and safety regulations.