Disaster Day-One & Public Assistance Cost Recovery Support Services

The County of Santa Cruz is soliciting proposals under solicitation number 26P1-003 for an on-call contract to provide Disaster Day-One and Public Assistance Cost Recovery Support Services. This contract aims to provide the County with critical surge capacity and technical expertise to manage the complex documentation, financial tracking, and reimbursement demands following major incidents such as wildfires, floods, and earthquakes. The scope of work includes five primary tasks: establishing readiness protocols, providing immediate disaster day-one support, conducting preliminary damage assessments, developing FEMA Public Assistance project documentation, and managing financial reconciliation for cost recovery. The County requires the contractor to be capable of initiating remote support within 12 hours and deploying onsite personnel within 24 hours of authorization. The contract is intended to run through December 31, 2030, with the possibility of two one-year extensions. Award selection will be based on a points-based evaluation of the most responsive and responsible respondents who offer the greatest value, specifically focusing on the qualifications of key personnel and the ability to meet strict mobilization timelines. Required staffing roles include project executives, FEMA subject matter experts, cost-recovery specialists, and damage assessment specialists, with pricing submitted as fully burdened hourly rates. The agreement is governed by the laws of the State of California and the County of Santa Cruz, requiring contractors to maintain records for five years and adhere to strict data security and EEO standards. Proposals must be submitted electronically via the OpenGov Procurement portal by November 21, 2026.