Distribution services of respirators N95 and medical masks

The Public Health Agency of Canada is seeking a contractor to distribute surplus N95 respirators and medical masks across Canada to support vulnerable populations and emergency response networks during public health crises, including influenza, RSV, COVID-19 outbreaks, wildfires, floods, hurricanes, and extreme heat events. The contract requires the contractor to receive up to four million masks at the pallet level from PHAC-NESS, manage warehousing of up to 250 pallets at a time for six months, and redistribute them via professional courier services at the case level—strictly configured as 500 units per case and 32 cases per pallet—to operational sites such as office locations, reception centers, emergency lodging sites, and networks of NGOs and emergency management partners. The contractor must maintain an inventory tracking system capable of monitoring stock levels, shipment status, and expiry dates, and must establish and operate an order fulfillment system that receives, processes, and reports on up to 500 orders annually, along with proactive outreach to solicit demand. The contractor must hold a valid Health Canada Medical Device Establishment Licence for Class I medical devices and provide all necessary equipment, software, and supplies at its own expense. The contract initially runs from award through March 31, 2027, with three optional one-year extensions through March 31, 2030. Pricing is evaluated based on the lowest offered price among technically compliant bids, with mandatory technical compliance serving as a pass/fail gate—any offer failing to meet mandatory requirements, including packaging standards, record retention, delivery protocols, or licensing, will be disqualified. The contractor is required to submit detailed invoices for each delivery, including expenditure breakdowns, contract identifiers, and financial codes, and must provide electronic copies to both technical and contracting authorities, with payment occurring within 30 days of a conforming invoice. Records must be retained for seven years after final payment or until all claims are resolved. The contractor is subject to strict accountability measures including audits, access to information compliance, proactive disclosure obligations, and potential termination for default due to forced labor, human trafficking, criminal convictions within the past three years, or failure to meet performance standards. The contractor must also comply with Canada’s Code of Conduct for Procurement, undergo security screening if accessing government facilities, and submit attestations regarding inadmissibility and suspension policies. Offers must be submitted exclusively via email to the sole point of contact, Mira M. Abdillahi, by the deadline of June 16, 2