District-Wide Purell Products and Supplies

PURPOSEIn order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Purell Products and Supplies for the district. Based on the 2025-2026 expenditure, the total estimated contract on an annual basis is $253,109.33, the catalog portion of this contract includes services and items that are subject to the maximum purchasing limits established by CH Legal and BISD Board Policy. SCOPE OF WORKBISD is seeking a supplier to provide Purell products and supplies for district-wide use. The District intends to continue using its existing Purell dispensing system and is not seeking an alternative product line or replacement dispensing system. Products offered must be compatible with the District's current Purell dispensers.Soap and hand sanitizer supplies will be replenished regularly to maintain adequate inventory levels. Annual quantities listed in the bid line items are based on historical usage and are provided for estimation purposes only. BISD does not guarantee minimum or maximum purchase quantities. The District reserves the right to purchase only the products and quantities needed and is not obligated to purchase all items listed in this proposal. Actual purchases may vary based on District needs, available funding, and operational requirements. BISD reserves the right to award this proposal to a single vendor for all packages or to award individual packages to separate vendors, whichever is determined to be in the best interest of the District and provides the most cost-effective solution. The District reserves sole discretion in determining the award structure based on pricing, product availability, and overall value to the District. CONTRACT TERM AND RENEWALSThis proposal shall be effective from February 1, 2027 through January 31, 2028. The District and Proposer may, upon mutual consent, extend the contract for two (2) additional one-year periods, not to exceed a total contract term of three (3) years. This is a firm fixed-price proposal. Pricing shall be established in six (6) month pricing periods. Awarded vendors are required to provide firm pricing from the date of contract execution, February 1, 2027 through July 31, 2027. The second pricing period shall be from August 1, 2027 through January 31, 2028, and subsequent six-month pricing periods shall continue in the same manner for any approved renewal terms.Awarded vendors shall be responsible for submitting any requested pricing adjustments at least thirty (30) days prior to the start of a new pricing period. If updated pricing is not submitted within the required timeframe, current pricing shall remain in effect for the subsequent pricing period. Any request for a price increase must be supported by documentation including, but not limited to, justification for the increase, applicable indexes used to determine the increase, market conditions, manufacturer or distributor impacts, and any related terms and conditions. The District reserves the right to accept or reject any requested pricing adjustment. All price decreases shall be passed through to the District immediately for all applicable products and services. Any price changes not accepted by the District may constitute grounds for termination of the affected line items or contract. If an agreement regarding pricing cannot be reached, the contract may be terminated at the conclusion of the current contract periodAn additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSIONLate proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone +1 (•••) •••-••••Sign up to see this detail or by email •••••@•••••.•••Sign up to see this detail.