DMH IFB CMHC FY26 Unit E Flooring Tile Abatement & Refinishing

The Illinois Department of Human Services (IDHS) Chester Mental Health Center (CMHC) is soliciting bids under a small business set-aside for professional flooring abatement and refinishing services at Unit E, covering approximately 15,840 square feet of hospital patient housing modules. The scope entails removal of asbestos-containing floor tiles and associated mastic, followed by epoxy refinishing including application of three coats, mechanical grinding of concrete to a 120-grit standard, crack filling, and installation of vandal-proof transition strips. Work must comply with rigorous environmental and safety standards, specifically OSHA, EPA, and Illinois Department of Public Health regulations regarding asbestos handling and removal. The project has a firm completion deadline of June 30, 2026, and is located at 1315 Lehmen Drive, Chester, Illinois. Vendor submissions are strictly via the BidBuy portal, due by December 19, 2025, with firm pricing required and adherence to Illinois Prevailing Wage laws and public works requirements. Contract terms emphasize strict compliance with State procurement regulations, including a requirement for a surety performance bond from licensed providers, prevailing wage payment certifications, and mandatory vendor disclosure forms. The award will be made based on lowest responsive and responsible bid, evaluated under a lowest price technically acceptable criterion. Contractual provisions detail obligations on confidentiality, indemnification, intellectual property rights (work-for-hire clause), insurance coverage, and independent contractor status. Security clearances and background checks on personnel are enforceable, with provisions for immediate reassignment of individuals failing to meet standards. Additionally, the contract incorporates specific clauses for force majeure, termination, and budgetary reduction rights by the State. All work is subject to on-site inspection at the CMHC facility, where acceptance testing mandates defect-free workmanship and adherence to detailed performance requirements, including environmental cleanliness and trip hazard elimination. Submission requirements mandate electronic vendor disclosure, certifications, and compliance with the Illinois Procurement Code and Public Works Act. Billing is processed through the facility’s accounts payable department, with invoicing tied to contractual completion phases. The contract supports transparency through required financial and conflict-of-interest disclosures, promotes utilization plans to encourage veteran and minority business participation, and includes provisions governing notices and contractual modifications. This bid represents a critical infrastructure upgrade prioritizing safety and regulatory compliance in healthcare facility operations.