Dmh Ifb Fy27-Fy29 Emhc Laundry Services Bid

The contract involves the Illinois Department of Human Services, specifically the Elgin Mental Health Center, seeking a vendor to provide comprehensive laundry services from fiscal years 2027 through 2029, with an estimated total value between $500,000 and $1,500,000. The scope mandates the vendor supply all labor, equipment, and supplies necessary to hygienically launder linens, uniforms, towels, and other washable items, ensuring compliance with health and safety standards such as JCAHO and IDPH. Service delivery is scheduled three times weekly—Monday, Wednesday, and Friday—between 8:00 a.m. and 10:45 a.m., with the vendor responsible for pickup and delivery at designated facility locations, documentation of weights, and maintaining service continuity. The contract emphasizes quality control, documentation, and adherence to industry standards, with performance monitored through signed receipts and weekly reconciliation reports. The vendor must also supply and maintain linen carts, ensure proper sorting, and comply with applicable federal and state regulations, including OSHA and healthcare standards. The procurement process is based on a Lowest Price Technically Acceptable approach, where responsiveness and responsibility are evaluated before price. Bidders must submit all required documentation electronically via the BidBuy platform by October 27, 2025, including disclosures, certifications, and utilization plans. The contract incorporates Illinois statutes, administrative codes, and standard terms governing law, non-discrimination, equal opportunity, and lawful compliance, with provisions for background checks, subcontractor approval, and amendments. Payment terms are governed by the State Prompt Payment Act, with invoices due by July 31 for services through June 30, and no specific electronic invoicing system is mandated. The contract stipulates that all attachments, such as disclosure forms and utilization plans, are to be uploaded through BidBuy, with no explicit details on file sizes or specific exhibit identifiers. Overall, the agreement emphasizes strict adherence to legal, safety, and procurement standards, ensuring quality service delivery within the specified performance period.