STATE OF VERMONT
Department of Buildings & General Services
June 2024
REQUEST FOR PROPOSALS
DOC Northern States Correctional Facility (NSCF)
Exterior ADA Upgrades Project
Newport, Vermont
INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the DOC NSCF Exterior ADA Upgrades for Buildings and General Services
at 2559 Glen Road in Newport, Vermont.
This project consists of, but is not limited to the following:
The contractor will be responsible for completing all exterior work that is noted on the drawings and
specifications. This includes but is not limited to the following:
1. The concrete ramp leading down from Building A2 exceeds the cross-slope limit. Replace the
ramp with one that meets ADA standards.
2. Construct an accessible route to the various outside amenities, including the playing courts and
exercise equipment. Install an ADA Compliant asphalt walkway to the lower rec yard. (deduct
alternate, just do the 6" of subbase material, no asphalt)
3. Construct ADA accessible routes into B Building's front and back entrance.
4. Construct an ADA accessible route into VCI 2 Building's east (front) entrance.
5. Contractors will be required to pass a background check and review/sign the Prison Rape
Elimination Act form.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings and General
Services by email at
contact@example.gov, until July 19, 2024, at 4:30 PM.
Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403, by phone
at
+1 (555) 000-0000, by fax at
+1 (555) 000-0000 or email to:
contact@example.gov. Project Manuals and Plans
are available for preview at: http://www.blueprintsetc.com in the Private Plan Room. Contractors shall obtain
password to access this project from Blueprints. Any and all notifications, releases and addendums associated
with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable fee for each set of
documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with this RFP
will be posted on-line in the plan room where the original solicitation resides unless
otherwise determined that a hard copy is necessary. The state will make no attempt to
contact contractors with updated information. It is the responsibility of each contractor to
periodically check the posting site for any and all notifications, releases and addendums
associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings and
General Services, addendums that require hard copy distribution, a copy of such addenda will be
mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid
date. However, it is the responsibility of the bidder to be sure they have received all addenda, and
must so state the number of addenda they have received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk
as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on June 27, 2024 at 9:00 AM. Bidders shall meet
at the front entrance to the main building.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP
or wishing to comment or take exception to any requirements of the RFP must submit specific questions
in writing to
contact@example.gov no later than 4:30 PM on July 9, 2024. All questions
should include DOC NSCF Exterior ADA Upgrades Project in the subject line. Any comments,
questions, or exceptions not raised in writing on or before the last day of the question period are waived.
At the close of the question period a copy of all questions or comments and the State's responses will be
posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly
read and comply with all requirements. Please pay close attention due to the changes that have
been made.
2. Funding Source:
This project is being funded, in whole or in part, through the Vermont Capital Construction Act
funds. Wages for construction employees shall be paid no less than the Vermont Prevailing
Wage and Fringe Benefit Rate requirements (reference Instructions to Bidders, Prevailing Wage
Rate Requirements). A complete list of occupations and associated wage rates are available on
the internet at: http://www.vtlmi.info/lmipub.htm
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby
notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase
of Russian-sourced goods and goods produced by Russian entities (defined as institutions or
companies that are headquartered in Russia or have their principal place of business in Russia) is
prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor
Certification as part of the Contract awarding process. This certification is required for all
subcontracts for work performed solely for the State of Vermont and subcontracts for work
performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on the front
page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time when bids
are due. If a change is made, the State will inform all bidders by posting it on the
webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the name, city
and state for any and all bids received by the due date.
b. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted. Bids will be accepted via email
submission to
contact@example.gov . Bids must consist of a single email with a
single, digitally searchable PDF attachment containing all components of the bid.
Multiple emails and/or multiple attachments will not be accepted. There is an
attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF
file containing its bid, if necessary, in order to meet this size limitation.
ii. FAX BIDS: Faxed bids will not be accepted.
iii. PAPER BIDS: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize Submittal
Exchange for the purposes of this project. The State and its representatives will have full control
of the use of Submittal Exchange by authorized users of the State.
Submittal Exchange®, a web-based collaboration software system, shall be used to provide an online
database and repository, which shall be used to transmit and track project-related
documents. Based on an existing contract between the State and Submittal Exchange, the State
anticipates that training and support during this project will be provided by Submittal Exchange at
no additional cost to the selected contractor(s).
7. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and
General Services (BGS) may require contractor evaluations on construction projects over $100,000 or
at the discretion of the BGS Director. Evaluations will be used to compile the contractor’s performance
on BGS projects to provide a history and assessment of the contractor’s performance.
8. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
