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Document Digitization and Scanning Services

Active

State & Local

Response Deadline10/27/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for Document Digitization and Scanning Services involves the physical conversion of paper records into digital formats for prime contractors working on Bossier Parish Schools projects in Louisiana. The scope of work includes retrieving records from various department locations, document preparation, high-volume scanning, OCR processing, and indexing using high-speed production scanners and specialized software to deliver indexed electronic records. Due to the nature of the records, the contractor must adhere to strict chain-of-custody protocols and maintain full compliance with FERPA and HIPAA regulations. The solicitation was posted on October 20, 2026, with a response deadline of October 27, 2026, falling under NAICS code 519120.

General Info

Subcontract for digitizing Bossier Parish Schools records following FERPA and HIPAA compliance standards.

Agency

Louisiana → Bossier Parish Schools

NAICS

519120 - Libraries and Archives

Place of Performance

LA, USA

Set-Aside

NONE

Documents

This scope was carved out of 27-08.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

27-08:Digital Scanning Services

AI Contract Breakdown

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Timeline

PostedOct 20

subcontract

Response DeadlineOct 27

Submission deadline

Response Deadline

10/27/2026, 04:00:00 PM UTCin 6 days

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Organization & Contact Information

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AgencyLouisiana → Bossier Parish Schools

ContactsNo contacts available

OfficeN/A

Organization / AgencyLouisiana → Bossier Parish Schools

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs physical conversion of paper records into digital formats for prime contractors on Bossier Parish Schools projects. Retrieves records from multiple department locations, performs document preparation, high-volume scanning, OCR processing, and indexing. Utilizes high-speed production scanners and OCR software. Requires FERPA and HIPAA compliance and strict chain-of-custody protocols. Delivers digitized, indexed electronic records.

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27-08:Digital Scanning Services

Solicitation # 27-08

The Bossier Parish School Board (BPSB) in Louisiana is soliciting proposals under RFP 27-08 for a comprehensive, end-to-end digital scanning and conversion solution. The objective is to establish a scalable and repeatable approach for converting various record types and formats across multiple district departments into a digital format. Because BPSB currently lacks an Integrated Electronic Document Management System (IEDMS), the selected vendor must propose a solution for storing and indexing these records, with an initial expected user base of 25 to 50 personnel from IT, HR, Finance, and Special Education. The scope includes the retrieval of records from various locations, with the option for off-site scanning, and the eventual return or disposal of physical records in coordination with the State of Louisiana. The contract will be awarded to the vendor that best meets the district's needs based on a scoring process, with the highest-scoring proposal presented to the BPSB School Board for final award. Vendors must certify compliance with FERPA and HIPAA security and confidentiality standards and provide a detailed integration and timeline plan. While no specific budget or quantity of records has been established, vendors are required to describe their recommended approaches for OCR accuracy, indexing, and cybersecurity. Proposals must be submitted by October 27, 2026, via Bid Express or through physical delivery to the Central Office in Benton, Louisiana, including a signed original, three copies, and an electronic version on a jump drive.

POSTED

about 16 hours ago

DEADLINE

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