Document Scanning (New Orleans Project)

The United States Government Publishing Office, on behalf of the Department of Defense, is soliciting bids for the New Orleans Project to provide boxing, transportation, and digitization services for approximately 320,000 documents located in New Orleans, Louisiana. The contractor is responsible for scanning documents of various sizes, including standard 8.5x11, 8.5x14, and 11x17 formats, as well as larger documents up to 24x36 inches and 20 CDs. All scans must meet 3 Star quality standards at 300 ppi, be OCR capable, and be delivered as multi-page PDF files on two identical contractor-supplied portable hard drives. The project timeline requires all boxes to be picked up by September 30, 2026, with final delivery of the completed digital products by March 17, 2027. Following completion, the contractor must store all digitized files and original boxes for at least six months until written government approval for shredding is granted. Security and compliance are critical components of this contract. The contractor must provide a written security control plan and utilize a Federal accredited moderate boundary network to protect records, which may contain Controlled Unclassified Information. Personnel performing IA/IT services must comply with DoD 8570-01-M certifications and complete initial security training within 30 days of award. The contract is subject to GPO Contract Terms, featuring an extended one-year warranty and the authorization of partial payments for completed lots. Award will be based on the lowest offer, and the government may conduct on-site preaward surveys or require detailed financial documentation, such as profit and loss statements and balance sheets, to determine contractor responsibility.