DoE – Election Furniture, Fixtures, & Equipment Transportation Services

The City of Detroit Office of Contracting and Procurement, on behalf of the Department of Elections, is soliciting quotes for professional transportation services to move election furniture, fixtures, and equipment. The scope of work involves the delivery and return of approximately 450 ballot boxes and tabulators, 5,000 voting booths, 250 computerized tabulators with tables, 450 transfer cases, and various general equipment including ADA ramps, traffic cones, signs, chairs, and tables. Equipment is transported from the 2000 W. Lafayette facility to designated polling locations, with deliveries required no later than three days before an election and removals completed within two weeks following the event. The contractor must utilize closed van-type trucks and trailers with lift gates and ensure all items are properly padded and secured to prevent damage. The contract is awarded to the lowest responsible bidder, with evaluation factors including experience and past performance submitted via a respondent questionnaire. Awardees must provide a performance bond equal to 33 percent of the contract price and comply with the Davis-Bacon Act and prevailing wage requirements. Mandatory submission documents include a pricing matrix, certificates of authority, and various notarized affidavits regarding non-collusion and political contributions. Payments are processed via ACH through the City of Detroit Vendor Portal on standard NET 30 terms. The vendor is also required to be available on Election Day to resolve any delivery errors.