Domestic Hot Water System Replacement Services for Valley Regional High School

The Regional School District No. 4 Board of Education is soliciting sealed proposals for the replacement of the domestic hot water system at Valley Regional High School in Deep River, Connecticut, with a deadline for submissions set for 2:00 PM on Wednesday, May 27, 2026. The project involves removing two aging oil-fired boilers and four residential-grade water heaters and installing three new commercial-grade oil-fired water heaters in the school’s boiler room during the summer break, with all work required to be completed by July 31, 2026. Proposals must be submitted in hard copy only, in a sealed envelope clearly labeled with the project title and solicitation number 36537, and delivered to the Superintendent’s Office at 1 Winthrop Road. The solicitation requires comprehensive documentation including insurance certifications, a detailed fee schedule, project timeline, evidence of equal employment opportunity compliance, disclosure of pending litigation, and a sworn statement affirming non-collusion. All contractors must carry specified insurance coverage, including $1 million in commercial general liability, $1 million in automobile liability, $2 million in umbrella liability, workers’ compensation as required by state law, and must secure a 100% performance and payment bond unless the contract value is under $50,000, in which case a 10% cash deposit may suffice. Work must adhere to manufacturer specifications and comply with all federal, state, and local regulations, including prevailing wage requirements under 29 CFR. Contractors are obligated to conduct background checks on all personnel and ensure daily cleanup and protection of adjacent infrastructure. While the contract does not include formal FAR clause numbering or federal-style administration details like payment office information, COR/COTR assignments, or CLIN/SLIN structures, it mandates strict adherence to local procurement protocols, with proposals evaluated based on compliance with required exhibits and technical feasibility. The project is open to all responders with no formal set-aside designation, though minority, women, and small business enterprises are encouraged to apply. No electronic submissions are accepted, and all documentation must be physically delivered by the deadline.