DOOR REPAIR

COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (A) The solicitation number is 70Z04218QQNEG9900 and is issued as a Request for Proposal (RFP). The USCG intends to award a Firm-Fixed Price (FFP) Purchase Order using Simplified Acquisition Procedures (FAR 13) resulting from this solicitation to the responsible vendor whose proposal conforms to this solicitation and is determined to be most advantageous to the Government based on ability to meet the requirements, past performance, and price. (B) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number/Effective Date: 2005-98 / 05-31-2018 (C) This acquisition is set-aside 100% for small business concerns only. The associated NAICS code is 238290 and the small business size standard is $15 million. Department of Labor Wage Determination No. 2015-4197 rev.5 shall be applicable to this contract. (D) Description/Statement of Work - see attached USCG Scope of Work The general scope is to have the contractor provide all labor, materials, equipment, supervision, and services necessary for the following: ITEM# 0001: REPAIR TO EXISTING RAYNOR COMMERCIAL ROLLING SERVICE DOOR. One (1) Lump Sum (LS). Contractor shall refer to the USCG SOW for all required information pertaining to this project. Travel Requirements: (a)If applicable, all costs associated with travel to complete this task shall be included within the contractor's proposal. Transportation of Equipment/Material: (a)If applicable, all costs associated are included within the contractor's proposal. (E) Acceptance Plan: (a)Completion of work under this contract will be monitored and accepted by a designated QAE or Contracting Officer's Representative (COR). (F) FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Addendum to FAR Provision 52.212-1 - the following paragraphs are modified or added to the provision: (b) Submission of Offers. - Modified Submit signed and dated offers to the office specified in this solicitation at or before the exact date and time specified in this solicitation. Offers may be submitted on the Standard Form 1449 or company letterhead stationery. As a minimum, offers must show- (1) The solicitation number; (2) The date and time specified in the solicitation for receipt of offers; (3) The name, address, office telephone number, cell phone number, and e-mail address of the offeror; (4) DUNS and Taxpayer I.D. numbers (5) Technical description, submittal of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (6) Terms of any express warranty; (7) Price and any discount terms; (8) "Remit to" address, if different than mailing address; (9) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (10) Acknowledgment of all Solicitation Amendments, if applicable; (11) The completed Reference Information sheet (12) Past performance information, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (12) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for Acceptance of Offers. - Modified The offeror agrees to hold prices in its offer firm for 60 calendar days from the date specified for receipt of offers (SF-1449/Block 8), unless another time period is specified in an amendment to the solicitation. (k) Mandatory registration in the System for Award Management (SAM): The offeror acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain guidance, assistance, information on registration and annual confirmation requirements via the SAM database accessed at the following: https://www.sam.gov/portal/SAM/?navigationalstate=JBPNS_rO0ABXdcACJqYXZheC5mYWNlcy5wb3J0bGV0YnJpZGdlLlNUQVRFX0lEAAAAAQApdmlldzpjMmI0MzdlNi1jZGZkLTQzOWYtYmM3ZC1kYjUzMzVhYmNkZmMAB19fRU9GX18*&portal:componentId=24f38525-a064-4a77-b09f-3fa5986c2b48&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQATL2pzZi9uYXZpZ2F0aW9uLmpzcAAHX19FT0ZfXw**&portal:type=action#11#1 (G) Evaluation of Offers shall be performed iaw FAR 13.106. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: TECHNICALLY ACCEPTABLE, PAST PERFORMANCE, AND PRICE. The Government will evaluate offers in response to this solicitation with or without discussions; Offers that are unrealistic in terms of price will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of the proposed contract. Such offers may be rejected as unacceptable without further discussion; The Government may reject any or all offers and waive informalities or minor irregularities in offers received; The Government may accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the solicitation. (H) Offerors are required to include a completed copy of FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer. SEE ATTACHED. (I) FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, is incorporated by reference and applies to this acquisition. (J) FAR Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, is incorporated by reference and applies to this acquisition. The following FAR clauses cited in Clause 52.212-5 are applicable to the acquisition: SEE ATTACHED. (K) A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. (L) DATE, TIME, AND PLACE OFFERS ARE DUE. Due no later than 27 JUNE 2018, 3:00 PM Eastern Time. Mailed or E-Mailed Offers only are acceptable. Faxed offers will not be considered. Submit offers to the following mailing address by the offer due date and time to: U.S. Department of Homeland Security United States Coast Guard Training Center 1 Munro Avenue Mission Support Building #262, Room 212a Cape May, NJ 08204 Attn: Shirley Green, Contract Specialist (M) SITE VISIT: Site visit will be conducted for this procurement as requested by contractor . See Scope of Work for details. All contractors are responsible to contact the designated USCG POC to schedule a site visit. (N) REQUEST FOR INFORMATION (RFI) FORM: (for requesting information or clarification of specifications and plans). Any and all questions pertaining to this solicitation shall be submitted, in writing, on the RFI form provided. Submit via e-mail to contact@example.gov . All questions must be received in this office not later than 3 calendar days prior to the closing date stated for this RFQ solicitation (O) SECURITY AND CONTRACTOR PERSONNEL: USCG Training Center Cape May access-entry protocol requirements: In compliance with Homeland Security Presidential Directive 12 (HSPD12) Coast Guard Training Center (TRACEN) Cape May has a standardized entry protocol for all personnel, vendors, suppliers, contractors, and subcontractors who require access to the USCG Training Center (TRACEN), Cape May, New Jersey. Contractor personnel shall have photo identification at all times while visiting or working on Coast Guard facilities. Contractor, subcontractor, and delivery personnel are required to present appropriate photo identification to gain access to a Coast Guard installation. All vehicle access to government property requires a valid state driver's license, vehicle registration and proof of liability insurance; otherwise access to the Coast Guard facility may be denied. All contract and subcontract personnel are subject to a background check conducted by USCG Training Center Cape May Police Department. All contractors are instructed to contact USCG TRACEN Police Department at +1 (555) 000-0000 for detailed requirements. EMPLOYEE IDENTIFICATION. Contractor personnel shall carry proper identification (ID) when on USCG Government property. Contractor employees visiting or working on any Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee's photo, and badge expiration date. Proper ID is defined as either the individual driver's license, or a company issued ID. The identification must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises. Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display their identification badge in plain view above the waist at all times. QUALIFIED PERSONNEL. The contractor shall provide qualified personnel to perform all requirements and comply with all schedules specified under this contract. Selection and placement of individuals shall be based upon mutual agreement of parties and other screening measures as deemed appropriate by the contractor. Removal of the qualified personnel shall also be based on mutual agreement of the parties except for cases identified herein. WORKING SUPERVISOR. The Contractor shall provide a working supervisor, named in writing, who shall be responsible for the performance of all work. The working supervisor shall have full authority to act for the contractor. The Contractor shall provide to the Contracting Officer, in writing, within 10 calendar days after award the name, address, and telephone number of the working supervisor. In the event the working supervisor is replaced; the Contractor shall furnish the above information before the new replacement commences work under this contract. CONSUMPTION OF ALCOHOL AND DRUGS. Contractor personnel, while on Coast Guard Training Center Cape May property, are subject to standards of conduct prescribed for Government employees. The use of alcohol, drugs, or harmful substances will result in barring of individual from Government facilities and of all government property. CITIZENSHIP. All employees working under this contract shall be the citizens of the United States of America, or aliens who have been lawfully admitted for permanent residence, as evidenced by Alien Registration Receipt Card, Form 1-151. Acceptable evidence shall consist of a birth certificate or naturalization papers issued by Federal Courts. EMPLOYEE CONDUCT. Contractor's employees shall comply with all applicable Government and Agency regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard. REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee. CONFLICT OF INTEREST. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest. The Contractor shall not employ any person who is an employee of the Government. (P) Post-award, the Contractor shall provide the designated USCG COR with a list of the names of all personnel who will be working on the site. The Contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. (Q) Post-award, Invoice Submission Procedures: Please be informed that due to the dollar amount of this requirement, progress payments will not be authorized for the resultant order/contract. Only submission of one, final invoice will be approved. At 100% completion, Contractor shall submit ORIGINIAL invoice to the following designated billing office via one of the following modes, listed in descending order of preference: (1) Contractor Submission Invoice Form - FINCEN Website invoice receipt form at the web link provided below: http://www.fincen.uscg.mil/electron.htm (2) E-mail: contact@example.gov (3) Mailed to: Commercial Invoices U.S. Coast Guard Finance Center 1430A Kristina Way Chesapeake, VA 23326 Notice: The fax option for Coast Guard vendors submitting invoices will be discontinued as of 31 DEC 2017. This applies to Coast Guard vendors only. Contractor shall submit a COPY ONLY of invoice with any required supporting documentation (see NOTE above) to the Contracting Officer listed below. Contracting Officer U. S. Coast Guard Training Center Cape May 1 Munro Avenue Building #262, Room 212 Cape May, NJ 08204 OR by email to: contact@example.gov To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe (.pdf) formatted file, or as otherwise specified in the contract. Web based submission by the contractor and receipt confirmation does not reflect the Government review or acceptance of the invoice. Payment inquiries and status may be obtained - at the following website: - https://www.fincen.uscg.mil/secure/PH_menu.htm INVOICE: (a) In addition to the items required for a proper invoice under FAR 52.232-5 and 52.232-27, the invoice must also include the following information: 1. Invoice Routing Code: TRACEN CAPE MAY 2. Name of the Contract Specialist/Contracting Officer: (Shirley L. Green) 3. Indication that the contractor represents a small business for accelerated payment purposes. 4. Contractor DUN/TIN numbers. The Data Universal Numbering System (DUNS) number is the primary identifier in SAM. Contractors are located and identified in SAM by their DUNS number. Therefore, to facilitate payment, it is in the contractor's best interest to ensure that the DUNS number is recorded on every invoice submitted to the U.S. Coast Guard. Please ensure that all documents reference the Solicitation number prior to award and the Contract number post award.