Downtown Parking Garage Construction Management Services

The City of Palo Alto is soliciting bids for Construction Management Services for the Downtown Parking Garage project at 375 Hamilton Avenue, with a proposed performance period running from early 2027 through February 2029, encompassing preconstruction, bidding, construction, and closeout phases. The solicitation, identified as 20260730006 and posted on August 2, 2026, requires proposers to submit two separate electronic files: a Technical Proposal detailing firm qualifications, experience, staffing, work plan, and innovations, and a standalone Cost Proposal using Attachment A, which must include a not-to-exceed fee covering all direct costs, overhead, and subcontracted items. The contract is structured as a not-to-exceed budget per task, with no upfront payments and progress payments tied to work completion, and the City retains the right to negotiate the maximum fee. Evaluation is based on a trade-off approach where technical merit accounts for 90% of the score, prioritizing experience, proposed solution, prior government performance, and proposal quality, while cost is weighted at just 10%, making this a best-value acquisition rather than a lowest-price technically acceptable process. Key personnel, including a Project Executive with 20+ years of experience and a Field Project Manager with 15+ years, must be identified and approved; any substitution requires 21 days’ prior written notice and equal or greater qualifications. Proposers must demonstrate financial stability through audited statements, CPA letters, or Dun & Bradstreet reports, and comply with stringent insurance requirements including A.M. Best ratings of A:-VII or higher, contractual liability endorsements, and additional insured status for the City. All submissions must be made electronically via the OpenGov portal by 3:00 PM on August 26, 2026, with strict adherence to formatting rules, including a three-page limit for the proposal summary and exclusion of non-essential materials. Proposals must include certifications confirming understanding of the RFP, truthfulness of information, and non-collusion, with false statements leading to disqualification. Organizational conflicts of interest are governed by local and state codes, and proposers who contributed to initial project specifications may be barred unless their involvement was limited to preliminary planning and disclosed equally to all bidders. The place of performance is exclusively at the project site in Palo Alto, with inspection and acceptance conducted on-site, and deliverables include daily reports, change order logs,