DPW Custodial Services

The City of Bowie, Maryland is soliciting bids for custodial services at its Public Works Department facilities located at 16500 Annapolis Road and other municipal buildings including the Streets/Utilities Building, Solid Waste Building, Wastewater Treatment Building, and City Manager’s Office. The contract period spans from FY28 through FY31, with the potential for up to four additional one-year renewals at the City’s discretion, creating a possible five-year performance window. Services include daily and scheduled cleaning of offices, conference rooms, restrooms, lobbies, hallways, and mechanical areas, requiring sweeping, mopping, vacuuming, dusting, trash removal, and sanitizing using environmentally safe, scent-free cleaning products. All work must comply with OSHA regulations, Maryland industry standards, and local laws, with Safety Data Sheets maintained on-site. Contractors must provide uniformed staff working weekdays between 8:00 a.m. and 3:00 p.m., with semi-annual or annual tasks permitted on Saturdays with two weeks’ notice. A minimum of one employee must have proficient English skills at all times during performance. Bids must be submitted electronically via the Bid Locker portal by the deadline of May 26, 2026, and must include mandatory certifications such as the Bid Certification Form, Equal Opportunity Employer and Drug Free Workplace Certification, Affidavit of Public Contracting Eligibility, Vendor Responsibility Form, Reference List, and Insurance Certificate. The insurance requirements include $1 million per occurrence and $2 million aggregate in Commercial General Liability, Workers’ Compensation as mandated by Maryland law, and the City must be named as an additional insured. The contract follows a trade-off evaluation method considering low price, quality of work, timeliness, and qualifications, with no formal scoring system disclosed. Payment will be processed monthly within 30 days of receiving an approved invoice, subject to CPI-U-based adjustments limited to annual changes. Contractors are independent entities responsible for all taxes, fees, and operational costs, with no reimbursement for routine expenses. The contract cannot be assigned without City approval, and monthly compliance meetings with a City representative are required. Termination for convenience is permitted with payment for completed services, while termination for default allows the City to recover additional costs. All bid submission materials must be in PDF format, and no physical submissions are accepted.