DR DAS Envidas Software

THIS IS A NOTICE OF INTENT TO AWARD A BRAND NAME FIRM FIXED PRICE CONTRACT. The U.S. Environmental Protection Agency intends to solicit and award a firm-fixed price purchase order under Federal Acquisition Regulation (FAR) 13 Simplified Acquisition Procedures (SAP) under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13.106-1(b)(1)(i), Simplified Acquisition Procedures to Dr.DAS LTD, 194 Clouse lane, Granville OH 43023. NAICS Code 541511; Business Size Standard $27,500,000.00. The Statutory Authority for this action is 11.105(a)(1) The particular brand name, product, or feature is essential to the Government's requirements, and market research indicates other companies' similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency's needs. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and solicitation for commercial Items," as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-RT-16-00090 and the solicitation is issued as a Request for Quotes (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2015-89 July 14, 2016. All responses from responsible small businesses will be fully considered. Vendors shall provide a price for each contract line item number and an overall total price in their quote. Quotes with quantities of more or less than requested or products other than those requested shall be rated technically unacceptable. Only new equipment is being solicited. Remanufactured or refurbished equipment, as defined in FAR 11.001, is technically unacceptable. Trade-in or exchange of old equipment is not available. Based on the market research performed it is anticipated that at least two small businesses manufacture or distribute the solicited items. All quotes shall include FOB destination delivery terms. Delivery is requested to be within seven days from issuance of award. Delivery addresses are attached. The Program Office will review the delivered product for accuracy and acceptance. It is the vendor's responsibility to be familiar with all applicable clauses and provisions. FAR Clauses and provisions incorporated by reference may be viewed in full text via the Internet at http://farsite.hill.af.mil/ or http://www.arnet.gov/far/. The following FAR provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2015), FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (April 2016). Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record). The following FAR contract clauses apply to this acquisition: FAR 52-212-4 Contract Terms and Conditions Commercial Items (May 2015), FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (June 2016) The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting. The following clauses within FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, are applicable to this acquisition through the latest FAC: 52.204-7, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33. Quoters that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this notice of intent will include the terms and conditions set forth herein. The award will be based on the following; price, capability to meet the requirements, delivery, socioeconomic considerations and the best value to the government. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Stephen L. Cannon @ contact@example.gov. Electronic submittal of written quotes are due by not later than 3pm EDT on 08/24/2016. Offers must be e-mailed to Stephen L. Cannon, Contract Specialist, (E-Mail/ contact@example.gov). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Offeror's are encouraged to use FedConnect.net in submittal of quotes, although not required. Please submit commercial product information with quote and a copy of the warranty provided by the manufacturer. The Government will award purchase order resulting from this RFQ to the responsible small business quoter whose quote, conforming to the RFQ including all technical/salient characteristics listed above, offers the best value. The Environmental Protection Agency requires the following: (1) The DR DAS Envidas Software Package will be procured for the following requirements: Four complete ENVIDAS Ultimate Software Systems for EPA Regions 4,6,8,& 10; Three sets of the Updated ENVIDAS Ultimate Software for EPA Regions 5,7, & 9; along with one year of support and updates for Regions 4, 5, 6,7,8,9 & 10; one year of support for Regions 1,2,&3. Shipping included in pricing. Shipping addresses provided on separate attachment. Offers must include sufficient material to permit the Government to determine that the proposed product(s) will meet the EPA's critical specifications. Any specific variances from the EPA's specifications shall be addressed by the Offeror with respect to how the Offeror's proposal provides alternative equivalence. The Government reserves the right to require additional pricing information, if necessary, to determine that the proposed price is fair and reasonable. The Offerors proposed pricing shall be submitted on the attached Standard Form 18 (SF18). Please submit your quotation on a firm fixed price basis. (2) The Environmental Protection Agency already owns and operate the software, which requires support, and DR DAS LTD is the only vendor who is certified by the manufacturer to service and improve the software. Air monitoring management software is not common; off the shelf software, therefore the bundled DR DAS software package is unique to their monitoring system and requires specialized support services. (3) There are no solicitation documents; however, contractors interested in this requirement should submit a complete technical package, which provides clear and convincing evidence that they can meet the Governments requirement. Offeror must also provide required, NON-PRICING responses (e.g. narrative technical specifications, photos, brochures, product literature, etc.) directly to Stephen Cannon, Contract Specialist at contact@example.gov so that they are received at that email address no later than the closing date and time for this solicitation. The selected Offeror must comply with the following Commercial Item Terms and Conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. Further, the response should include any special requirements for a commercial contract (i.e., Commercial Financing, Warranty Provisions, Delivery Information, etc.) in accordance with FAR Part 12. Responses must be received no later than 3:00 P.M. Eastern Daylight Time, August 24, 2016. Responses should be submitted electronically to contact@example.gov. This notice of intent is not a request for competitive proposals. However, the Government will consider all responses received by the response date stated above. A determination by the Government not to compete this acquisition based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. TELEPHONE REQUESTS WILL NOT BE HONORED.