Dragon Medical One and PowerMic Mobile & Microphones, etc. - EHR

The solicitation SRC0000035591 issued by the Ohio Department of Developmental Disabilities (DDD), Information Technology Services, seeks bids for the procurement of six subscription licenses for Dragon Medical One speech-to-text hosted service and nine PowerMic Mobile or Phillips SpeechMike microphones from Nuance Communications, Inc. The purpose is to enhance the agency’s electronic health record (EHR) capabilities through improved clinical documentation tools. The items will be shipped directly to the Department’s IT office in Columbus, Ohio, with Kim Lewis serving as the primary contact for delivery and coordination. The solicitation was posted on December 3, 2025, and proposals are due by December 18, 2025. Bidders must be registered with the Ohio Office of Budget & Management and submit a mandatory Data Security form along with their quotes, which must remain valid for at least 90 days. Pricing is not provided in the solicitation and is to be submitted by vendors via the OhioBuys portal, where quotes are also attached referencing the contract number and product IDs. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the lowest responsible and responsive bidder. The contract does not specify FAR clauses or federal acquisition provisions, as this is a state-level procurement governed by Ohio rules. There are no stated delivery schedules beyond direct shipment, no FOB terms, and no detailed inspection criteria, though delivery and acceptance are presumed at the designated IT Services office. The solicitation does not provide a formal breakdown of contract line items, pricing, or special contractual clauses beyond administrative submission requirements and data security compliance.