This Solicitation opportunity from Texas was posted on September 23, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Ellis County, Texas, is soliciting bids under RFB-2025-009 for an Indefinite Delivery/Indefinite Quantity (ID/IQ) annual contract for the supply and installation of drainage culverts. The scope of work requires corrugated metal pipes, including galvanized, aluminized, and polymer-coated options, as well as arches and coupling bands, all conforming to TXDOT Item 460 and AASHTO specifications. The contract features an initial one-year term with four optional one-year renewals. Pricing is structured as a percentage discount off MSRP for materials and flat-rate delivery fees to various county precinct locations. The award will be based on a best-value selection process, prioritizing the ability to meet specifications, experience, reputation, and cost.
The bid submission deadline is October 20, 2025, at 2:00 PM CT, with the public bid opening following at 3:00 PM CT. Bids must be submitted electronically via the Ionwave portal. Required documentation includes a bid bond, W-9, Conflict of Interest Questionnaire, and various state-mandated certifications regarding the non-boycott of Israel and business dealings with sanctioned nations. Awarded vendors must maintain specific insurance coverages, including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate. Performance is subject to annual budget appropriations, and the county retains the right to terminate the agreement for convenience with 30 days' written notice.
HighAI Summary for Addendum 1 to RFB-2025-009 Drainage Culverts: This document is Addendum No. 1 to the Request for Bids (RFB-2025-009) for Drainage Culverts, issued on September 29, 2025. It updates the bid opening date to October 17, 2025, at 10:00 AM CT, while the bid submission deadline remains October 16, 2025, at 2:00 PM CT. The location for the bid opening remains unchanged. Bidders may withdraw and resubmit bids by the due date. All other terms and conditions remain unchanged.
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HighAI Summary for Ellis County Drainage Culverts Contract RFB-2025-009: This contract document establishes an indefinite delivery/indefinite quantity agreement between Ellis County, Texas and a selected vendor for providing drainage culverts under RFB No. 2025-009. The initial term is one year with four automatic one-year renewal options. It includes pricing details with percentage discounts off MSRP for various types of corrugated steel pipes and flat rate delivery prices to multiple precinct locations. The contract outlines the scope of services, payment instructions, audit rights, and assurances regarding conflict of interest, lobbying restrictions, and timely subcontractor payments. The document incorporates Exhibit A containing specifications for drainage culverts and sets the order of precedence for contract interpretation.
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HighAI Summary for RFB-2025-009 Drainage Culverts Addendum 2: This document is Addendum 2 for the Request for Bid (RFB) number 2025-009 concerning Drainage Culverts issued by Ellis County. The addendum was issued on 9/23/2025 and extends the bid submission deadline to 10/20/2025 at 2:00 PM CT and the bid opening to 10/20/2025 at 3:00 PM CT. It includes contact information, bid activities, required attachments such as insurance certificates and certifications, and detailed bid line items for various types of corrugated steel pipes with specifications for galvanized coatings and bands. The document also references previous addenda and standard terms and conditions, emphasizing compliance requirements and submission instructions.
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HighAI Summary for RFB-2025-009 Drainage Culverts Bid Sheet: This document is the bid sheet for RFB-2025-009 concerning drainage culverts. It lists various types of corrugated steel pipes with different coatings and gauges, such as galvanized, aluminized, and polymer coatings, including arched variants. The sheet includes pricing structures like percentage off MSRP and delivered flat rates to multiple precinct locations in Texas. The document serves as a primary solicitation for suppliers to submit bids on drainage culvert materials.
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HighAI Summary for RFB-2025-009 Drainage Culverts Cover Sheet and Bid Forms: This document is the Request for Bid (RFB) cover sheet and bid forms for RFB-2025-009 issued by Ellis County Purchasing Department for Drainage Culverts. It includes key event dates such as the issue date (09/23/2025), question deadline (10/01/2025), and bid submission deadline (10/16/2025). The document provides detailed bid instructions, submission requirements, insurance requirements, and contact information for the contract administrator. It emphasizes electronic bid submission via the Ionwave portal and outlines necessary forms and certifications to be completed if submitting a hard copy bid. The document serves as the primary solicitation for vendors to submit bids for the referenced products and services.
DOCX
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HighAI Summary for RFB-2025-009 Drainage Culverts Scope of Services: This document is the Request for Bid (RFB) number 2025-009 issued by Ellis County Purchasing Department for Corrugated Metal Pipe conforming to Texas Department of Transportation (TXDOT) Item 460 specifications. It establishes an Indefinite Delivery/Indefinite Quantity (ID/IQ) annual contract with up to four one-year renewal options. The scope includes supplier responsibilities, compliance with laws and regulations, cooperative purchasing options, invoicing requirements, and stocking expectations. The document emphasizes no additional charges beyond unit prices and allows price redetermination only at contract anniversary based on Producer Price Index changes. The supplier must commence services within 30 days of award and deliver or allow pickup at County precinct locations.
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HighAI Summary for Special Terms and Conditions for RFB-2024-010: This document titled 'Special Terms and Conditions' is associated with Request for Proposal package No. RFB-2024-010. It outlines the contractual obligations between the Vendor and Ellis County, Texas, including compliance with Texas law, superseding prior agreements, and adherence to specific state codes regarding business practices. The contract is an annual agreement with potential for four one-year renewals, subject to price redetermination based on the Producer Price Index. It includes clauses on appropriations, prompt payment, cooperative purchasing, and amendment procedures. The document is essential for understanding the terms governing the contract performance, payment, and legal compliance for the specified procurement.
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HighAI Summary for Standard Terms and Conditions for Ellis County, Texas Procurement: This document outlines the Standard Terms and Conditions applicable to procurement contracts for Ellis County, Texas. It includes provisions on delivery, packing, pricing, proposal submission, sample testing, payment, quantity adjustments, and contract award criteria. The document specifies the best value selection criteria, invoice requirements, item approval, contract authority limits, and legal compliance obligations. It also covers indemnification, permits, contract transfer restrictions, and venue for legal actions. The terms ensure clarity on responsibilities and procedures for vendors and the County, supporting fair and transparent procurement processes.
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HighAI Summary for TXDOT Item 460 Specifications for Corrugated Metal Pipe: This document provides detailed specifications for furnishing and installing corrugated metal pipes used in culverts and storm drains, as per Texas Department of Transportation standards. It includes material requirements, fabrication standards, protective coatings, and design parameters. The document references AASHTO specifications for various pipe types and coatings, outlines repair procedures for damaged coatings, and provides multiple tables specifying design sizes, spans, rises, minimum cover, gauge requirements, and coated thicknesses for steel and aluminum pipe arches with different corrugation types. The specifications ensure compliance with quality and durability standards for construction projects involving corrugated metal pipes.
LowAI Summary for Certificate of Interested Parties Disclosure Requirements: This document outlines the requirements under Section 2252.908 of the Texas Government Code for business entities to disclose interested parties when entering into certain contracts with governmental entities or state agencies. It explains the use of Form 1295, the filing process through the Texas Ethics Commission's website, and the responsibilities of both the business entity and the governmental entity or state agency in submitting and notifying the commission of the disclosure. The document is effective for contracts entered into on or after January 1, 2016, and applies to contracts requiring governing body action or valued at least $1 million.
LowAI Summary for Conflict of Interest Questionnaire (Form CIQ) Effective 1-1-2021: This document is the Conflict of Interest Questionnaire (Form CIQ) effective January 1, 2021, used by vendors doing business with local governmental entities in Texas. It is filed in accordance with Chapter 176 of the Texas Local Government Code to disclose any business or employment relationships, gifts, or family relationships with local government officers that might present a conflict of interest. The form includes instructions on filing deadlines, legal requirements, and definitions of business relationships and reportable gifts. It is intended to ensure transparency and compliance with state law regarding conflicts of interest in local government contracting.
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PDF, Low priority1 page · certification
LowAI Summary for Debarment Certification for Federal Assistance: This document is a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion for lower tier covered transactions. It is required by regulations implementing Executive Order 12549 and 29 CFR Part 98, Section 98.510. The certification confirms that the prospective recipient of Federal assistance funds and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any Federal department or agency. If unable to certify, an explanation must be attached. The document includes fields for company name, authorized signature, printed name, title, and date.
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PDF, Low priority1 page · certification
LowAI Summary for Drug-Free Workplace Certification: This document is a Drug-Free Workplace Certification outlining the company's compliance with the Drug-Free Workplace Act of 1988. It prohibits unlawful manufacture, distribution, dispensing, possession, or use of controlled substances on company premises. The certification details the subcontractor's commitment to maintaining a drug-free workplace through policy publication, employee awareness programs, distribution of policy statements, notification of convictions, and appropriate personnel actions. It includes spaces for the organization's name, authorized representative's signature, and date.
LowAI Summary for Ellis County Cooperative Purchasing Form: This document is the Ellis County Cooperative Purchasing Form. It addresses whether a vendor agrees that all terms, conditions, specifications, and pricing of a contract awarded by Ellis County would apply to other government entities choosing to participate. If the vendor agrees, other governmental entities may purchase materials or services under the contract, with billing and payment handled directly between those entities and the vendor. Ellis County disclaims responsibility for debts of other entities. The form facilitates inter-governmental cooperative purchasing arrangements.
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PDF, Low priority1 page · other
LowAI Summary for HB 89 Form - Verification of Non-Boycott of Israel: This document is the HB 89 Form effective September 1, 2017, related to the Texas House Bill 89 which prohibits state agencies and political subdivisions from contracting with companies that boycott Israel. It requires companies to provide written verification that they do not boycott Israel and will not do so during the contract term. The form defines key terms such as 'Boycott Israel' and 'Company' and includes a section for the vendor to certify compliance by signing and dating the form.
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PDF, Low priority1 page · certification-form
LowAI Summary for SB252 Chapter 2252 Certification Form: This document is the SB252 Chapter 2252 Certification Form pursuant to Texas Government Code, Chapter 2252, Sections 2252.152 and 2252.153. It certifies that the company named is not listed on the Texas Comptroller's website for companies doing business with Iran, Sudan, or any Foreign Terrorist Organization. The form requires the company representative's printed name, signature, and date to confirm compliance and agreement to notify Ellis County Purchasing Department if the company's status changes.
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9-29-2025 Addendum #1 issued. Addendum changes the bid opening date to 10-17-2025 at 10am. 10-02-2025 Addendum #2 issued. Addendum extends the due date for submission of bids to 10-20-2025 at 2pm and the bid opening to 10-20-2025 at 3pm.
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