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Duty Free Data Entry

Active
S5121A-21-Q-0002Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The contract requires a Duty Free Entry software subscription service to support the Defense Contract Management Agency by providing access to U.S. Customs applications, including Automated Broker Interface (ABI), Breakbulk modules, and accounting data. This service will facilitate accountability for assets shipped to and from overseas military locations, ensuring all war materials moving through war zones comply with U.S. Customs processing requirements. The contractor must provide program access and ongoing training for an estimated four to eight personnel throughout the contract lifecycle. The software must be web/cloud-based and comply with Section 508 accessibility standards, including specific human factors engineering requirements for ease of use and accessibility features. Functionally, the system must possess a Document Imaging System capability to retrieve port documents, support tariff code updates, autofill repetitive data, highlight erroneous entries, and comply with Automated Commercial Environment (ACE) standards for Customs and Border Protection (CBP) processing. It will handle ABI transmissions for CBP Form 7501 on behalf of the Department of Defense, including duplicate entry prevention, automatic CBP updates, and post-submission corrections. Multiple users must be supported with mandated CBP fields hardcoded, with flexibility for user updates like port of entry and manufacturer IDs. The contractor should also enable integration with CBP’s Document Imaging System for automating form input. Security requirements are stringent, mandating full accreditation and compliance with FISMA, NIST, DoD cybersecurity directives, FedRAMP Moderate Authorization, and DISA Impact Level 2 Provisional Authorization. The contract is a total small business set-aside under NAICS code 518210, based in Fort Lee, Virginia, with strict adherence to DoD cybersecurity and change management policies.

General Info

Provide Duty Free Entry software subscription supporting DoD customs compliance, training, security, and accessibility.

Agency

Department Of Defense → Defense Contract Managment OfficeView Agency

Contract Value

$95,300

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related ServicesView NAICS

Place of Performance

Fort Lee, VA, 23801, USA

Set-Aside

SBA

Awardee

OCR SERVICES, INCORPORATEDView Profile

Award Issued Date

Documents

(2)

DFE+Performance+Work+Statement+DRAFT.pdf

PDF

Sources+Sought+Duty+Free+Entry.pdf

PDF

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Timeline

1 update
PhasePresolicitation
Posted

Sources Sought

Amendment 1

Contract was updated

Type Changed

Sources Sought → Presolicitation

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Organization & Contact Information

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AgencyDepartment Of Defense → Defense Contract Managment Office
Contacts2 people available
OfficeFORT LEE, VA, 23801-1809, USA
Organization / Agency
Department Of Defense → Defense Contract Managment Office
View Agency Profile
Office AddressFORT LEE, VA, 23801-1809, USA

Full Description

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The Defense Contract Management Agency (DCMA) requires a Duty Free Entry software subscription service which provides access to the U.S. Customs application for Automated Broker Interface (ABI), Breakbulk modules, and accounting data to provide accountability for assets being shipped to/from OCONUS locations. All war material, shipping to and from the war zone, must be processed through U.S. Customs. The contractor shall: Provide program access and training to required personnel, estimated currently at four but with the potential for up to four additional personnel. Requirement to train replacements across the lifecycle of the contract. Web/Cloud based service must be Section 508 Chapter 502.4 compliant. Specifically, Platforms and platform software shall conform to the requirements in ANSI/HFES 200.2, Human Factors Engineering of Software User Interfaces - Part 2: Accessibility (2008) (incorporated by reference, see 702.4.1) listed below: Section 9.3.3 Enable sequential entry of multiple (chorded) keystrokes; Section 9.3.4 Provide adjustment of delay before key acceptance; Section 9.3.5 Provide adjustment of same-key double-strike acceptance; Section 10.6.7 Allow users to choose visual alternative for audio output; Section 10.6.8 Synchronize audio equivalents for visual events; Section 10.6.9 Provide speech output services; and Section 10.7.1 Display any captions provided. 3. Shall have Document Imaging System (DIS) capability to retrieve Port documents 4. Shall have ability to update Tariffs codes 5. Shall be able to fill in repeated data wherever applicable. 6. Shall have enabled pop ups to highlight when data entered into a field doesn't match expected normal input. Example: entering a date into the importer number field, or mode of transport code into country of origin field. 7. Shall be Automated Commercial Environment (ACE) compliant. The contractor shall provide data processing services and Automated Broker Interface (ABI) capabilities for CB Form 7501 transmission to the ACE on behalf of the Department of defense (DoD). 8. Shall be able to catch all duplicated entries before transmission (accuracy check) 9. All updates by CBP automatically updated 10. Shall be able to make corrections to the Customs and Border Protection (CBP) Form 7501, - Entry Summary after already submitted 11. Ability for multiple users to have access. 12. Fields mandated by CBP shall be hardcoded 13. User shall be able to update the Port of Entry as required 14. User shall be able to create manufacturer ID for foreign supplier 15. Ability to pull data from Customs and Border Protection Document Image System (DIS) input to provide automated input of CBP Form 7501 is highly desired. Security Requirements: This critical support requires an Information Technology (IT) system that is fully operational and accredited in accordance with FISMA, NIST and OPM policy as it relates to IT Security. IT systems and computing environments are required to comply with DoD Instruction 8500.01, "Cybersecurity", the DoD Cloud Computing Security Requirements Guide (SRG), FedRAMP cloud authorization, DoDI 8510.01, Risk Management Framework (RMF), JFHQ-DODIN & USCYBERCOM Orders (TASKORDS, WARNORDS, PLANORDS, and all future iterations of official Directive orders), and DISA Guides (Security Requirements Guide (SRGs)/Security Technical Implementation Guide (STIGS))/Information Assurance Vulnerability Alerts (IAVAs)). Contractors must hold and maintain a FedRAMP Moderate Authorization and a DISA Impact Level 2 Provisional Authorization commensurate with protecting the data stored, processed, or transmitted within a cloud service offering prior to award and no later than the date of award. Applicable Directives The contractor shall comply with all documents listed below. Mandatory compliance: . DoD 8570.01-M., Information Assurance Workforce Improvement Program, Change 4 dated November 10, 2015 or latest version . DoDI. 8500.00 Cybersecurity . DoDI 8510.01 Risk Management Framework . DoD 5200.2R, Personnel Security Program . DISA Cloud Computing Security Requirements Guide . DCMA IT Change Management Procedures

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