DVR Gate camera

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 13.5 and FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. The solicitation number for this requirement is FA2543-12-T-0004 and is hereby issued as a Request for Quote (RFQ) using subpart FAR Part 13, Simplified Acquisition Procedures. The 460th SW/AT, Buckley AFB, Colorado, requires the following services: The purpose of this requirement is to link DVR operating cameras at base gates to a DVR interface in Bldg 1030. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-57 effective 03 Mar 12, DFAR DPN 20120312 effective 03 Mar 12 and AFFAR AFAC 2012-0104. The North American Industry Classification System code (NAICS) is 238210, with a Small Business Size Standard of $14 Million. This requirement is being solicited as 100% Small Business set aside. A firm fixed price contract will be awarded. All interested parties must bid on all items. DESCRIPTION OF REQUIREMENT: GENERAL: The contractor shall provide all parts, labor, materials and transportation necessary to install B-1030 camera interface system in accordance with this Statement of Work. The contractor shall verify all actual measurements and conduct field surveys, site investigations and testing. The contractor shall also provide all labor, materials and equipment necessary to complete this requirement. 1. PURPOSE: The purpose of this project is to link the DVRs operating cameras at base gates to a DVR interface in Bldg 1030. This system will provide the capability to view cameras in the Installation Control Center from remote locations affording real-time viewing of incidents, accidents, or exercises. 2. SCOPE: The scope of work for this project consists of, but is not limited to; 2.1. PROVIDE: 2.1.1. Serv Switch KVM extender, via 2 strand singlemode fiber (1 ea). 2.1.2. SC-SC singlemode fiber jumper duplex (5 ea). 2.1.3. SC fiber connector (4 ea). 2.1.4. Wall plate with SC adapters (1 set). 2.1.5. Singlemode 2 strand plenum fiber (250 feet). 2.1.6. 1-inch plenum interdict (200 feet). 2.1.7. Miscellaneous labels, sleeve material, Velcro, hardware, VGA cables, keyboard, and mouse. 2.1.8. Provide management oversight of project for quality assurance purposes. 2.2. INSTALLATION: 2.2.1. Install 1" interdict and 2 strand fiber from B1030 basement area TC to work station location terminal and test. 2.2.2. Install wall mount monitor. 2.2.3. Installation of fiber cross connects to existing base fiber to create pathway between B1030 and B620. 2.2.4. Install VGA extenders, CX switch programming. 2.3. WORK AREA: The area of work for this project is Building 1030 and Building 620. 2.4 OPSEC REQUIREMENTS WITHIN CONTRACTS Contractor(s) shall comply with all provisions of AFI 10-701 dated 8 Jun 11, and applicable AFSPC Supplement. Key excerpts are below. Contractor(s) will practice OPSEC to protect critical information for specific government contracts and subcontracts. Contractor(s) should identify OPSEC measures in their requirements documents and ensure they are identified in resulting solicitations and contracts. Contractor(s) will consider OPSEC for all contractual requirements. Contractor(s) will protect critical, sensitive and for official use only (FOUO) contracted information. The user organization will provide OPSEC guidance for the contractors. The following OPSEC guidance is provided: - Organization's critical information list - Adversaries' collection threat information as it applies to the organization's mission and the contract, (phishing, dumpster diving, etc.) - Operations security guidance (AFI 10-701) - Specific OPSEC measures the organization requires - 100% shred policy - Out-of-office replies/messages - E-mail guidance with respect to OPSEC - OPSEC Training All required OPSEC training will be provided free to mission partners and contractors from the government user organization OPSEC Coordinators upon contract award. 3. DESIGN REQUIREMENTS: 3.1. All materials must comply with applicable AF Standards, UFC 4-022-01 requirements, state and local building codes, BICSI and EIA/TIA industry standards. 3.2. Actual site survey must be conducted to ascertain existing conditions. All obstructions and known utilities will be provided in drawings. The existing dimensions and locations shown on the applicable drawings are for approximation purposes only. The contractor shall verify dimensions and elevations indicated on the specifications. 4. REQUIRED: 4.1. Pass and Identification. At least five days prior to arrival, the contracting office shall receive Visit Authorization Letter (VAL) listing the full name, state issued I.D. number or drivers license number and the state of issue, social security number, date of birth, and company name of all individuals who will be visiting the installation. The VAL must provide the purpose of the visit, inclusive dates of the visit, and a Point of Contact (POC). 4.2. Base Access. The Contractor shall obtain appropriate Base access for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Buckley AFB. Current vehicle registration, current proof of insurance and a valid driver's license must be presented for all vehicles to be registered. Base access requests must be submitted to 460 CONS/LGCB at least five days in advance. 4.3. Contractor Registration. Contractor shall be required to invoice through the Wide Area Work Flow (WAWF) System at https://wawf.eb.mil More information regarding WAWF will be provided upon contract award. The contractor must have current registration though Central Contractor Registration (CCR), www.ccr.gov. PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil): FAR 52.204-7, Central Contractor Registration; FAR 52.212-1, Instruction to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions--Commercial Items; FAR 52.225-13,Restrictions on Certain Foreign Purchases; FAR 52.247-34, F.O.B. Destination. The following FAR clauses apply to this solicitation and are incorporated in full text: FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Offeror must submit a completed copy of this provision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal); FAR 52.212-5 (Dev), Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5 (Dev), the following clauses apply: Notice of Service-Disabled Veteran-Owned Small Business Set-Aside FAR 52.219-27,FAR 52.222-3, Convict Labor, FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies, FAR 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, FAR 52.222-36, Affirmative Action for Workers with Disabilities, FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era., and Other Eligible Veterans, FAR 52.222-41 Service Contract Act of 1965, as Amended (July 2005), FAR 52.222-42 Statement of Equivalent Rates For Federal Hires (May 1989) , FAR 52.232-33 Payment By Electronic Funds Transfer--Central Contractor Registration; FAR 52.219-6 Notice of Total Small Business Set-Aside; FAR 52.232-18, Availability of Funds; 52.228-5 Insurance, Work On A Government Installation; FAR 52.252-2, Clauses Incorporated by Reference, FAR 52.252-6, Authorized Deviations in Clauses. The following clause (FAR 52.219-28) is applicable and shall be completed and submitted with the proposal. 52.219-28 - Post-Award Small Business Program Representation. (June 2007) (a) Definitions. As used in this clause-- Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority. Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause. (b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall re represent its size status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of the following: (1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract. (2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract. (3) For long-term contracts- (i) Within 60 to 120 days prior to the end of the fifth year of the contract; and (ii) Within 60 to 120 days prior to the exercise date specified in the contract for any option thereafter. (c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/services/contractingopportunities/sizestandardstopics/ . (d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees. (e) Except as provided in paragraph (g) of this clause, the Contractor shall make the rerepresentation required by paragraph (b) of this clause by validating or updating all its representations in the Online Representations and Certifications Application and its data in the Central Contractor Registration, as necessary, to ensure they reflect current status. The Contractor shall notify the contracting office by e-mail, or otherwise in writing, that the data have been validated or updated, and provide the date of the validation or update. (f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause. (g) If the Contractor does not have representations and certifications in ORCA, or does not have a representation in ORCA for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed: The Contractor represents that it [ ] is, [ ] is not a small business concern under NAICS Code ______________ assigned to contract number ______________. [Contractor to sign and date and insert authorized signer's name and title]. (End of clause) The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference: DFARS 252-204-7004 Alt A, Central Contractor Registration, Alternate A. The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7001 Alt A, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, within DFARS 252.212-7001 the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program, DFARS 252.232-7003, Electronic Submission of Payment Requests. The following Air Force Federal Acquisition Regulation Supplement (AFFARS) clause applies and is incorporated in full texts: AFFARS 5352.201-9101, Ombudsman: 5352.201-9101 OMBUDSMAN (10 AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the AFSPC ombudsmen, A7K, 150 Vandenberg St., Ste 1105, Peterson AFB, CO 80914-4350, 719-554-5250, fax: 719-554-5299, a7k.wf@afspc.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.223-9001, Health and Safety on Government Installations;5352.242- 9000,Contractor Access to AF Installations. Wide Area Work Flow (WAWF) Vendor Instructions Installation and Registration Checklist Completion of all instructions contained in this checklist must be accomplished prior to activation of the firm and user accounts. 1. Using the WAWF System Please access http://www.wawftraining.com for a detailed, "WAWF Vendor Getting Started Guide." This publication provides in-depth instructions for utilizing the WAWF system to submit electronic payments. 2. Follow-up (if necessary). If your (GAM or user) account hasn't been activated within 2 business days of self-registering contact the WAWF-RA Customer Service Center: CONUS ONLY 1-866-618-5988 COMMERCIAL 801-605-7095 DSN 388-7095 FAX Commercial: 801-605-7453 DSN 388-7453 Email: CSCASSIG@CSD.DISA.MIL Note: Reference "WAWF" in email Subject line. The following codes will be required to route your invoices through WAWF. CONTRACT NUMBER: FA2543- TYPE OF DOCUMENT: 2-in-1 Invoice CAGE CODE: ADMIN DODAAC: FA2543 ISSUE DODAAC: FA2543 SERVICE ACCEPTER: PAY OFFICE DODAAC: F03000 E-Mail Notifications Contract Administrator: Customer: FAR 52.212-1, Instruction to Offerors-Commercial Items-ADDENDA OFFER PREPARATION INSTRUCTIONS: (a) To assure timely and equitable evaluation of the offer, the offeror must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors must submit with their offers: (1) Pricing Schedule - submit original and one copy, (2) Technical capability statement (3) Past performance reports. 52.212-2 Evaluation-Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Past Performance (Proposal must include a minimum of one but no more than five references, as well as proof of experience as referenced in section 2 of the SOW). Price (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. BASIS OF AWARD 1) Award will be made to the offeror representing the best value to the Government IAW FAR 13.106-2. . (End of provision) In addition, the proposal must list the Company name, address, DUNS number, CAGE code, Federal TIN, and point of contact to include phone number and email address. If you need to obtain or renew a DUNS number or CAGE code, please visit www.ccr.gov. Also, in order to be eligible for the award the company must be registered in CCR. DEADLINE: Offers are due on Monday, 16 April 2012 by 9:00AM MST. Submit offers or any questions to the attention of A1C Pedraza, 460 CONS/LGCB, via fax (720) 847-6443, or preferably by email to kevin.pedraza.mx@us.af.mil.