EFC - Data Center Cooling Unit

The State of Idaho Information Technology Services is seeking a one-time exemption from competition to procure a Data Center Cooling Unit for the Chinden Data Center. This request, filed under IDAPA 38.05.01.042.10, is driven by an urgent operational necessity to maintain cooling redundancy after the failure of one unit and the degradation of another. The facility supports over 60 state agencies and houses more than 30 million dollars in critical equipment, making immediate intervention essential to prevent catastrophic system failure. The agency has identified 1 Source Portable Cooling as the only local vendor capable of providing the required industrial portable cooling units quickly and cost-effectively. The estimated value of the procurement is between 30,000 and 33,200 dollars, which includes a one-time installation fee of 12,000 dollars and a monthly rental fee of 3,000 dollars. This temporary solution is intended to remain in place from September 2024 until a permanent replacement project is completed, expected around March or April 2025. While the agency has requested a direct procurement, the Department of Administration is providing a transparency window for other suppliers to submit information by October 2, 2024, that may contradict the claim that competition is impractical or disadvantageous. The final decision to grant the exemption remains at the sole discretion of the DOP Administrator.