Eglin AFB - Emergency Response Services

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract for emergency response services at Eglin AFB, Florida. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. All FAR references are based off of FAC 2024-04, Effective 01 May 2024. Set-Aside notice. Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA2823-24-Q-0039. The North American Industry Classification System (NAICS) code for this acquisition is 562910 EXCEPTION 2, with a small business size standard of 1000 employees. Please identify your business size in your response based on this standard. This solicitation is a TOTAL SMALL BUSINESS SET ASIDE acquisition, pursuant to FAR 19.5. 1) Electronic Reference Documents. All referenced documents for this solicitation are available on the System for Award Management (SAM) website at http://www.sam.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. 2) Who Can Participate? This requirement is being solicited as a 100% small business set aside under the NAICS code 562910 exception 2 (two). Large business offers will not be considered. 3) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time established for receipt of offers, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov. 4) Adherence to Instructions: The offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including but not limited to the terms and conditions, representations and certifications, and pricing. Failure to meet a requirement may render an offer being rejected and result in the offer being ineligible for award. 5) Period of Acceptance of offers: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: - The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of Offers. 6) Questions/Inquiries: The contracting officer and contract specialist listed below is the Government's sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 15:00AM Central Time on Monday, July 22, 2024. The decision whether to respond to questions and requests for clarification made after 15:00AM Central Time on Tuesday, June 23, 2024, will be at the sole discretion of the Contracting Officer. Questions received timely and subsequent answers will be posted to www.sam.gov as an Amendment to the solicitation. Offerors are responsible for monitoring www.sam.gov for updates. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation. Emails must be received by: Contracting Specialist: A1C Thomas Azevedo, thomas_robert.azevedo@us.af.mil. 7) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful offers. 8) Offeror Preparation Instructions This section of the instructions to offerors prescribes the format of the offer. Respondents are required to thoroughly read the Performance Work Statement and submit documentation in accordance with this solicitation. Offerors shall submit a clear and complete offer, and include only information that is relevant to this acquisition. Complete price listing and submit the quotes by the closing date. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer. Offeror's are reminded that FAILURE TO SUBMIT AN OFFER IN THE FORMAT PRESCRIBED MAY RENDER AN OFFER NON-RESPONSIVE AND RESULT IN BEING INELIGIBLE FOR AWARD. a) Offer Submission/Delivery. Electronic Submissions are required and shall be received via email by A1C Thomas Azevedo, thomas_robert.azevedo@us.af.mil Contracting Specialist no later than 11:30AM Central Time on Friday, July 25, 2024. b) Offer Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.docx) or Adobe PDF (.pdf) file Microsoft Excel (.xlsx) file as applicable. Electronic Submission is required. c) Email Format: The subject line of all emails that comprise the offer shall be formatted as follows: Subject: FA2823-24-Q-0039/Company Name/Email X of X (insert number of the email and total number of emails). d) File Size. Individual emails shall not exceed 20MB in size. Offerors shall submit multiple emails as necessary to stay under the 20MB limit. Failure to stay under this limit may cause a rejection of the email. e) File Naming. Individual file names shall be named 1. Vol 1_Company Name_ Technical Quote _FA2823-24-Q-0039_File X of X 2. Vol 2_Company Name_ General/Price Quote _FA2823-24-Q-0039__File X of X f) Page Numbering. Page Numbering and Markings. Pages must be numbered sequentially and consecutively. Include: RFQ number and page number in the margin on the upper right of all pages. Company name and proprietary information notices must be placed on top and/or bottom margins. g) Specific Instructions. Offers shall consist of two separate documents as follows: Volume I - Cover Letter/Technical Quote: (1) Cover letter shall include solicitation number, Offeror's company, primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE code, UEID number, a statement that the company understand the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this solicitation and resultant contract. (2) Representations/Certifications. Completion of the necessary fill-ins, representations and certifications as set forth in the solicitation. Offerors completing Representations and Certifications in the System for Award Management (SAM) must complete both the applicable FAR and DFARS Representations and Certifications. (3) Remittance Address. Remittance Address, if different from offeror's address. (5) Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. Such amendments will be communicated and posted to the System for Award Management website (www.SAM.gov). If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable offerors to revise their offers. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the Offer. Volume 2- Price Quote 1. Offerors shall complete the attached Government provided Microsoft Excel (.xlsx) spreadsheet formatted bid schedule, Attachment 3. The bid schedule includes price elements indicative of what will be solicited at the task order level and will become a part of the resultant contract. The offeror shall provide a Firm-Fixed-Price (FFP) for all items listed on the provided bid schedule. Any offer that fails to provide a price for each item's unit price and amount, or fails to make an entry that indicates service will be provided at no charge may be rejected and ineligible for award. The offeror's price(s) shall include all management, personnel, tools, supplies, equipment, transportation, material, facilities, profit, overhead, and other resources required to meet the Government requirements in the Performance Work Statement (PWS), dated 11 April 2024. Only FFP offers will be evaluated. An offer including a price based on any contingency will not be accepted. An offeror must list their prices according to the unit of measure listed for each item, changing a unit of measure may be rejected as nonconforming to this solicitation. This contract will have a one (1) year base ordering period with four (4) one year options. The pricing provided in this attachment will be used as a basis for task order pricing for the entire five (5) year ordering period. The Offeror's submitted unit prices are Firm Fixed Prices in which the contractor will not be able to exceed at the task order level. Upon award of this contract, the Offeror's pricing for the current year will be applicable to task orders solicited within the same year. The current year's pricing will expire 12 months following contract award and the following year's pricing will then take effect. The period of performance for each year's pricing will be indicated at Contract Award. The offeror's Total Proposed Price will be evaluated for award purposes. To determine Total Proposed Price, each line item - Item Cost (the product of the offeror's proposed Unit Cost multiplied by the government-supplied estimated quantity as listed on the Pricing Schedule) will be added together to provide a total for the Base Period and each Option Period. The totals for each Period will then be added together to identify each offeror's Total Proposed Price. All five Periods will be considered in determining the offeror's total evaluated price. OPTIONS: Evaluation of options shall not obligate the Government to exercise the option(s). FAR Clause 52.217-8, Option to Extend Services is included in this solicitation. This option may be exercised prior to the end of any specified period of performance for the base year or option years. This clause specifies that the Government may require continued performance of any services within the limits and at the rates specified in the contract. As such, if the option is exercised, the awarded offeror's prices for this option period(s)will be considered evaluated (and reasonable by virtue of award) as a result of the price evaluation specified in the solicitation; the prices under this clause will remain the same as the prices for the period of performance during which the clause was exercised. Attachment 3, Bid Schedule includes tabs for each of the five (5) 1-year ordering periods this contract will span. Offerors shall complete the Unit Prices for each price element for each ordering period. The Offeror's total evaluated price will be the sum of their five (5) 1-year ordering periods. (7) Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Specialist in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion. (8) Exceptions to Terms and Conditions. Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. BASIS FOR AWARD ADDENDUM TO FAR PART 52.212-2 EVALUATION FACTORS FOR AWARD 1. BASIS FOR CONTRACT AWARD Pursuant to FAR 13.106-1(a)(2) the Government's basis for award is based on the offeror's technical capabilities and price. Award will be made to the responsible Offeror whose quote conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described below. NUMBER OF CONTRACTS TO BE AWARDED The Government intends to award one (1) Firm-Fixed-Price Indefinite Delivery Contract (IDC) Requirements contract. EVALUATION FACTORS A detailed and complete analysis of each Offeror's quote will be performed. The Government's evaluation will be based on the following factors and subfactors: Factor 1: Technical Sub factor 1: Certifications and Qualifications Sub factor 2: Insurance Factor 2: Price Sub factor 1: Completeness Sub factor 2: Reasonableness Quote Evaluation: The evaluation process will be accomplished as follows: Each Offeror's quote shall be evaluated based on the factors/subfactors below, to determine if the Offeror provides a sound, compliant approach that meets the requirements of the Emergency Response Services Performance Work Statement (PWS) and its attachments, and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. The technical quote must address the following subfactor in sufficient detail. FACTOR 1 - TECHNICAL: Sub factor 1: Certifications and Qualifications: The quote will be evaluated and rated to determine if the Offeror has obtained the following certifications for the organization and key personnel eg. Project Manager, Site Supervisor. The offeror may redact the key personnel names and any personal information from the certifications submitted. The following certificates must be submitted with the quote: Oil Spill Response Organization (OSRO) Certification for District 8 Sector Mobile. The OSRO Certification SHALL reference the offeror's ability to respond to Inland, rivers and canals for Facilities at the following tiers: WCD1, WCD2, WCD3, and MMPD. (ORGANIZATIONAL CLASSIFICATION SHALL BE PROVIDED) Hazardous Waste Operations and Emergency Response Incident Command Level Certification. Level 5 IAW 29 CFR 1910.120 (PERSONNEL CERTIFICATE SHALL BE PROVIDED) ICS-700 NIMS An Introduction Certification (PERSONNEL CERTIFICATE SHALL BE PROVIDED) Sub factor 2: Insurance: The quote will be evaluated to determine if the offeror has met the required minimum insurance requirements in accordance with the performance work statement, dated April 2024. The following insurances certificates must be submitted with the quote: Workman's Compensation Insurance (or its equivalent) General Liability Bodily injury of not less than $500,000 per occurrence Property damage of not less than $1,000,000 per occurrence Automobile Liability Bodily injury of not less than $200,000 per person and $500,000 per occurrence Property damage of not less than $20,000 per occurrence Technical Rating: The Offeror's technical rating will be based on the submission and receipt of the above requested certifications and qualifications defined in Technical Factor 1; subfactor 1 and subfactor 2. A rating of acceptable will be assigned to a quote if the offeror provides the requested certifications and qualifications for the company and key personnel. If the offeror fails to provide even one of the requested certificates or qualifications requested the quote will be assigned an unacceptable rating for the technical quote. The Government will assign the adjectival rating with the description that best corresponds to the Government's evaluation. Adjectival Rating Description Acceptable For a quote to be determined acceptable both subfactor 1 and subfactor 2 must be assigned an acceptable rating. Subfactor 1 - Quote meets the requirements detailed in technical subfactor 1. Subfactor 2 - Quote meets the requirements detailed in technical subfactor 2. The offeror has provided the requested insurance information which clearly states the type of insurances possessed and the cooresponding liability limits. Unacceptable If a quote does not meet all requirements of subfactor 1 and subfactor 2 the entire technical factor will receive an unacceptable rating and therefore is unawardable. Subfactor 1 - Quote does not meet the requested qualifications and specifications, and thus, contains one or more deficiencies. The subfactor shall receive an unacceptable rating. Subfactor 2 - Quotes that do not meet the detailed technical information listed in technical subfactor 2. If the insurance information provided does not meet the insurance type and minimium liability limits requested, the offer will receive an unacceptable rating. FACTOR 2 - PRICE: Price will be reviewed and evaluated based on the bid schedule provided under attachment 3. The Offeror's Price quote will be evaluated on a Total Evaluated Price (TEP) basis. The Offeror must submit a price for each item listed on the bid schedule and the price shall be listed according to the unit of measure provided on the bid schedule in order to be considered acceptable. The basic year and option years one (1) through four (4) will be added together to calculate the Offeror's TEP. Once the offerors total evaluated price has been determined, the lowest overall offer will be reviewed to determine if the offer is complete and reasonable. If the lowest price at this point cannot be determined complete or reasonable the next lowest offer will be evaluated until an offer can be determined both complete and reasonable. * Completeness. This element is met when the respondent's prices are determined complete in accordance with the solicitation instructions. **Reasonableness: Normally, price reasonableness is established through adequate price competition, but may also be determined using one or more of the techniques defined in FAR 13.106-3(a)(2). ***Unbalanced pricing: Offeror's price quotes will be evaluated to determine if unbalanced pricing exists. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by application of cost or price analysis techniques. An offer may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government. (End of Provision) FACTOR 2 - PAST PERFORMANCE: 1. General: The past performance assessment will assess the quoter's ability to successfully accomplish the effort based on the quoter's demonstrated present and past work record. The Government may evaluate the quoter's demonstrated record of contract compliance in supplying products and services that meet users' needs. The recency and relevancy of the information will be considered. First, we will evaluate recency. For purposes of this evaluation, recency is defined as demonstrated experience (active or completed efforts) performed within the past three (3) years from the issuance date of this solicitation. Second, we will evaluate recent contracts for relevancy as described below. The evaluation of the quoter's (including partnerships and joint venture) present/past performance SHOULD include the present/past performance of any subcontractors, predecessor companies, affiliates, other divisions or corporate management even though they may perform major or critical aspects of this requirement. 2. Past Performance Assessment: Present and Past Performance is a measure of the degree to which you have satisfied your customers in the past and complied with federal, state, and local laws and regulations. Your past performance is relevant to this competition when you have done recent work that has confronted you with the same kinds of challenges that you would reasonably expect to encounter during performance of the contract described by the RFQ. We will assess your past performance on the basis of recency and relevancy. Past performance information may be obtained from any sources available to the Government. 3. Past Performance Evaluation Ratings: a) As a result of the recency and relevancy assessments of current and prior contracts, a relevancy rating described below may be assigned within the past performance evaluation. Adjectival Rating Description Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires. Scope = Type of Work, Functions, Skill Mix and/or Labor Classifications, etc. Magnitude of effort = Dollar Value and Period of Performance Complexities = Contract Type (e.g., Indefinite Delivery Contract, Firm-Fixed-Price, FAR-based, Other Government Transaction, UCC), Location (onbase, off-base, geographical), Terms and Conditions (e.g., private, Federal, DoD, Army, National Guard Bureau), etc. Adjectival Rating Description Acceptable Based on the quoter's performance record, the Government has a reasonable expectation that the quoter will be able to successfully perform the required effort, or the quoter's performance record is unknown. Unacceptable Based on the quoter's performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort. (End of Provision) Where it states OFFER/OFFEROR please view as QUOTE/QUOTER. LIST OF ATTACHMENTS ATCH DESCRIPTION PAGES DATE 1 Performance Work Statement 52 Pages 11 April 2024 2 Wage Determination 14 Pages 18 April 2024 3 Bid Schedule 15 Pages (3 worksheets) 22 May 2018 4 FA282324Q00390001 2 Pages 24 June 2024 AMENDMENT Updated the offer due dates to 25 July 2024, from 9 July 2024.