Electrical Gate Motor Replacement

SCOPE OF WORK 1. GENERAL REQUIREMENTS: Provide all services, labor, materials, and equipment necessary to replace front gate motor at U.S. Coast Guard MSD Lewes located at 802 Pilot Town Rd. Lewes, DE 19958. 2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 10 working days after contract award. 3. SCOPE OF WORK: 1. Remove and dispose of existing gate operator, UPS battery backup, 12VDC batteries, loop detectors, Miller edges, receiver, thru beam photo beams, and digital key pad. Dispose of demolished materials at an approved site. 2. Provide and install a Hy-Security Slide Driver 15-M UPS gate operator (or equivalent) with (1) UPS battery backup, (2) 12VDC batteries, (1) loop detector, (2) Miller edges (or equivalent), (1) receiver, (1) set of thru beam photo beams, and (1) Linear keypad (or equivalent) in accordance with manufacturer installation procedures to the existing footings and posts. 3. Provide all new wiring and connections to new gate operator and UPS battery backup. Utilize existing line in AC service once deemed safe for use by a certified installation technician. 4. Install equipment 3 feet above grade to mitigate chance of flood damage. 4. Set up new equipment and test all safety functions and operation in accordance with manufacturer installation instructions. 4. SITE VISIT: All bidders are strongly encouraged to visit the site field, verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with MSTC Micheal Lake @ +1 (555) 000-0000. 5 . DESIGNATED CONTRACTING OFFICER'S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer's QAE representative and Point of Contact for this project is MSTC Micheal Lake @ +1 (555) 000-0000. Inquiries concerning any phase of the specification before or after award shall be made to MSTC Micheal Lake. 6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents. 7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer's QAE representative of his intended start date. The work shall be done in accordance with the specification. 8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract. 9. WORKMANSHIP: All work shall be accomplished with the best standard practices and in accordance with any manufacture's recommendations and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer. 10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws. 11. CLEAN UP: All trash and debris shall be removed as per paragraph 3. 12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station's regular hours, he or she may submit his request in writing to the Contracting Officer's QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress. 13. UPON COMPLETION OF WORK: Contact the Contracting Officer's QAE Representative to arrange for inspection/acceptance of work. 14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee's full name, date and place of birth, current address and last four (4) of SSN. The MSD Lewes Security Officer will meet the contractor at the front gate and will be given a copy of the employee list. A pass from the MSD Lewes Security Office will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor's name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair. 15. SAFETY REQUIREMENTS: The contractor shall conform to all state and local safety requirements and those of Coast Guard MSD Lewes. The contractor and his employees shall become familiar with and obey all base regulations including fire, traffic, and security regulations. There will be no smoking in Coast Guard Buildings. No underage visitors authorized onsite. Employees and suppliers only, no dependants, minors or anyone else not directly associated with the ongoing work. No pets or animals of any kind allowed on worksite. The exception being service animals for the visually or hearing impaired. Documentation will be required for the animal to remain on site. 1. Responsibilities: a. All contractors working on MSD Lewes shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Safety Officer. 2. Rights: a. Every employee working on MSD Lewes has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE's and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations. 16. ENVIRONMENTAL PROTECTION REQUIREMENTS: All contractors working on MSD Lewes shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). All written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist. a. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on MSD Lewes. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment. b. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent. c. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines. End of SOW. PRE-SOLICITATION NOTICE: Posted 23 FEB to 08 MAR. PROJECT TITLE: Electrical Gate Motor Replacement The project work site is located at the U.S. Coast Guard MSD Lewes located at 802 Pilot Town Rd. Lewes, DE 19958. Major work items include but are not limited to: 1. Replace electrical gate motor, UPS battery back-up, keypads, photo beam sensors, and other related electrical work. 2. Install all major equipment 3 feet above grade to mitigate future flood damage. 3. Remove and dispose of old motor, battery back-up, key pads, and other materials related to the project. 4. Mobilization, demobilization and clean up; 5. Supervision, materials, equipment, transportation, labor and all other incidentals necessary to complete the work. Period of Performance shall be 45 days after date of award. All work shall be performed in accordance with the USCG specifications, provisions, clauses and the terms and conditions which will be provided when all Request for Quote (RFQ) solicitation document files become available for public download on or after 08 March 2016 exclusively from the internet by accessing the Federal Business Opportunities (FBO) website at: http://www.fbo.gov. If solicitation files do not appear on that date, please check back daily. The date set for receipt of offers is approximately 31 March 2016. These dates are estimated and may change. NOTE: NO TELEPHONE, FACSIMILE, E-MAIL AND/OR WRITTEN REQUESTS FOR SOLICITATIONS OR POSTING STATUS SHALL BE ACCEPTED. Our office no longer issues solicitations or amendments in paper form. Hard copies of the solicitation are not available. Interested parties are encouraged to register at the FBO website to be notified when information on this project becomes available. Any amendments issued to this solicitation will be posted solely to the FBO website. To receive immediate notification of all changes posted electronically, vendors should click on [Register to Receive Notification]. All vendors interested in teaming or subcontracting for this solicitation, should click on [Register as Interested Vendor]. In order to view a Bidders List, interested parties should click on [View List of Interested Vendors]. A bidders list is only available by registering electronically for this solicitation. In order to be awarded a federal government contract, vendors are required to register and maintain yearly updates to ensure an active registration/entity record in the SAM - System for Award Management: http://www.sam.gov Magnitude of procurement is estimated below $25,000.00 NAICS: 238290: Other Building Equipment Contractors; Small Business Size-Standard: $15 million. This procurement is 100% SET-ASIDE FOR SMALL BUSINESS CONCERNS.