ELECTRICAL SWITCHGEAR TESTING

The New York State Department of Corrections and Community Supervision (DOCCS) is soliciting bids for an 18-month contract to perform electrical switchgear testing, including partial discharge testing, at the Cayuga Correctional Facility in Moravia, New York. The solicitation, issued via Invitation for Bids (IFB #3250211-2026-01), was posted on October 24, 2025, and requires bid submissions by December 24, 2025. A mandatory site visit is scheduled for November 12, 2025, to familiarize bidders with the facility and scope of work. The contract covers service delivery throughout all New York State counties but specifically targets the Cayuga Correctional Facility location. While this procurement is not set aside for service-disabled veteran-owned businesses, it mandates Minority and Women-Owned Business Enterprise (MWBE) participation at a minimum of 30% and includes a 6% goal for service-disabled veteran-owned businesses subcontracting. Previous substantial contracts for similar services at this facility have been awarded, such as to MATCO Electric. The contract includes comprehensive terms and conditions consistent with New York State procurement requirements, detailed in appendices governing standard clauses, general specifications, and MWBE and Equal Employment Opportunity policies. Contractors must comply with all administrative, ethical, security, and legal standards, including security clearances and background checks for personnel admitted on site. Subcontracting and assignment require prior written consent, and strict adherence to drug and alcohol policies, hazardous material handling, and New York State laws such as the Information Security Breach Notification Act and Procurement Lobbying statutes is required. Deliverables must meet detailed performance and technical specifications, including timely execution within 30 calendar days of issued purchase orders. Inspection and acceptance occur at the destination with the authorized user exercising final approval. Contract administration follows state protocols for invoicing and payments through the Statewide Financial System, with the Business Service Center managing disbursements. The contract may be extended for up to one additional year with mutual agreement and required approvals. Evaluation of bids will emphasize responsiveness, responsibility, and compliance with the bid requirements, with award likely to the lowest responsive and responsible bidder. No specific pricing information or cost estimates were disclosed in the solicitation documents.