Electronic Security System

AMENDMENT 0001: 1. Per this Amendment 0001, proposals are due to Mr. Tirso McCoy, tirso.mccoy.civ@mail.mil, and Mr. Ryan Bunch, ryan.m.bunch.civ@mail.mil, no later than 14 September 2017. 2. Answers to Vendor Provided Questions are provided. (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (II) Solicitation W564KV-17-R-RB01 is issued as a Request for Proposal (RFP). (III) This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-95, effective 19 JAN 2017. (IV) This acquisition is not reserved for small business concerns. The associated NAICS code for this acquisition is 561621 - Security Systems Services (V) SCHEDULE OF SUPPLIES/SERVICES: CLIN 0001 - Quantity 1 Lot - Electronic Security System (ESS) for Kelley Barracks Bldg 3309, 3rd Floor Installation of an ESS IAW Attachment 0001 - Performance Work Statement (VI) The objective of this RFP is to issue a single firm-fixed-priced (FFP) award to obtain Project management, installation, integrated logistics support, Desktop AIS, Active Infrastructure (AI), Passive Infrastructure (PI), Electronic Security Systems (ESS), and Audio/Visual (AV) system installation. (VII) FOB Destination point is below: US EMBASSY BENIN USAFRICOM UNIT 29951 APO, AE 09751 Requested Period of Performance: 120 Days after Date of Contract Award (VIII) The provision FAR 52.212-1, Instructions to Offerors, Commercial in its latest edition applies to this solicitation. ADDENDUM TO FAR 52.212-1 Proposals are due no later than 16:00 Central European Time (CET) on 07 September 2017. Proposals must be sent by email to the following two individuals: (1) Tirso McCoy, Contract Specialist, tirso.mccoy.civ@mail.mil (2) Ryan Bunch, Contracting Officer, ryan.m.bunch.civ@mail.mil The subject of the email(s) must be "W564KV-17-R-RB01 - Proposal" All offers must be submitted in English. Offers provided in other languages will be determined unacceptable and ineligible for award. Submittal Requirements: Factor 1 - Key Personnel: The offeror shall demonstrate proposed key personnel meet the requirements of PWS Section 1.11 including its sub-paragraphs. Factor 2 - Security Clearances: The offeror shall submit a staffing approach that demonstrates the employee(s) assigned to this contract will meet the security clearance requirements listed in PWS Sections 1.7.2 and 1.11. Factor 3 - Milestones: The offeror shall include a comprehensive plan of action and milestones (POA&M) that meets the requirements listed in PWS Sections 1.5 and 5.4 showing steps for IDP development, procurement, installation, and testing per PWS Sections 5.5, 5.6, 5.7, and 5.8. Factor 4 - Price: The offeror shall provide all prices in U.S. Dollars. Offers provided without the mandatory submittal requirements ("factors") listed above will be determined unacceptable and ineligible for award. (IX) The provision FAR 52.212-2, Evaluation--Commercial Items, its latest edition applies to this solicitation. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See FAR 52.212-2 addendum below. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. ADDENDUM TO FAR 52.212-2: This competitive solicitation for Electronic Security System (ESS) will use FAR Part 12 - Acquisition of Commercial Items and FAR Part 13 - Simplified Acquisition Procedures. The Government will use price and other factors in evaluating proposals. Award will be made to the lowest price that also meets Factor 1 (Key Personnel), Factor 2 (Security Clearances), Factor 3 (Milestones), and Factor 4 (Price). Factor 1 - Key Personnel: This factor is met when the offeror demonstrates proposed key personnel meet the requirements of PWS Section 1.11 including its sub-paragraphs. Factor 2 - Security Clearances: This factor is met when the offeror submits a staffing approach that demonstrates the employee(s) assigned to this contract will meet the security clearance requirements listed in PWS Sections 1.7.2 and 1.11. Factor 3 - Milestones: This factor is met when the offeror includes a comprehensive plan of action and milestones (POA&M) that meets the requirements listed in PWS Sections 1.5 and 5.4 showing steps for IDP development, procurement, installation, and testing per PWS Sections 5.5, 5.6, 5.7, and 5.8. Factor 4 - Price: This factor is met when the offeror provides all prices in U.S. Dollars. After determining acceptability, each offer will be evaluated and award made to the lowest price offer that meets the minimum requirements of the solicitation. Prices must not include the Value Added Tax (VAT) as referenced in DFARS 252.229-7001 (Alt 1). A written notice of award or acceptance of an offer furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (X) Offerors are to include a completed copy of the provision at 52.212-3 Alt 1, Offeror Representations and Certifications - Commercial Items with their offer. This can be completed electronically at https://www.sam.gov. (XI) The clause FAR 52.212-4, Contract Terms and Conditions - Commercial Items in its latest edition applies to this solicitation. ADDENDUM TO FAR 52.212-4: The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4. Clauses by Reference 52.252-2 Clauses Incorporated By Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clauses may be accessed electronically at this address: http://farsite.hill.af.mil/ Clause Title 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-6 Brand Name or Equal 52.222-29 Notification of Visa Denial 52.223-5 Pollution Prevention and Right-to-Know Information 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34 F.O.B. Destination 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7004 Alt A System for Award Management Alternate A 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.229-7001 Alt 1 Tax Relief 252.229-7002 Custom Exceptions (Germany) (XII) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, in its latest edition applies to this acquisition. The following additional clauses are cited in this clause: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note). 52.219-4, Notice of price Evaluation Preference for HUBZone Small Business Concern 52.222-19, Child Labor-Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-29, Terms for Financing of Purchases of Commercial Items 52.232-33, Payment by Electronic Funds Transfer--System for Award Management The following Defense Federal Acquisition Regulation Supplement (DFARS) Commercial Clauses apply to this acquisition: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7012, Safeguarding of Unclassified Controlled Technical Information 252.204-7015, Disclosure of Information to Litigation Support Contractors 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items CLAUSES INCORPORATED BY FULL TEXT 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Combo (Contracting Officer: Insert applicable document type(s). Note: If a "Combo" document type is identified but not supportable by the Contractor's business systems, an "Invoice" (stand-alone) and "Receiving Report" (stand-alone) document type may be used instead.) (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. WK4NKV (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC HQ0490 Issue By DoDAAC W564KV Admin DoDAAC W564KV Inspect By DoDAAC W90QVA Ship To Code W90QVA Ship From Code Mark For Code Service Approver Service Acceptor Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC -------------------------------------------------------------------------------------------- (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. john.h.pyatt.civ@mail.mil (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. regenia.m.goldsmith.civ@mail.mil (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) CCE 204-4000 U.S. AND HOST NATION HOLIDAYS (March 2005) US Holidays Work SHALL NOT be performed on U.S. holidays occurring during the normal workweek. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Host Nation Holidays Work MAY be performed on local Host Nation* holidays occurring during the normal workweek. * Local host nation holidays occur in the region/state where contract performance takes place. The U.S. holidays are: New Year's Day January 1st M L King Memorial Day 3d Monday in January Presidents' Day 3d Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2d Monday in October Veterans' Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th The German national and local holidays are: New Years Day 01 January Three King's Day (Only in Baden Wurttemberg and Bavaria) 06 January Good Friday varies yearly Easter Monday varies yearly Labor Day 01 May Ascension Day varies yearly Whit Monday varies yearly Corpus Christi (Only in Baden-Wurttemberg, Bavaria, Hessen, varies yearly Nordrhein- Westphalia,Rhineland-Palatinate and Saarland) (End of local clause) CCE 233-4002 AMC-LEVEL PROTEST PROGRAM (January 2014) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to: Protest to HQAMC shall be filed at: Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or e-mail: usarmy.redstone.usamc.mbx.protest@mail.mil Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 The AMC-level protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. (End of Provision) (XIII) N/A. (XIV) N/A. (XV) Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing by the Contracting Officer. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation shall apply. Offers are due to the following address: tirso.mccoy.civ@mail.mil (alternate: ryan.m.bunch.civ@mail.mil) by 1600 Central European Time, 7 September 2017. All responsible sources that submit a response, if timely received, shall be considered by the agency. The subject of the email shall be: "W564KV-17-R-RB01 - Proposal." No ZIP files will be accepted. The offeror is responsible for ensuring delivery to the identified POC. List of Attachments: Attachment 0001 - Performance Work Statement