Electronic Security Systems
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The solicitation W519TC-26-Q-ICID, issued by the Army Contracting Command - Rock Island under a total Small Business Set-Aside, seeks a contractor to provide comprehensive maintenance, repair, and technical support services for electronic security systems, including Intrusion Detection Systems (IDS) and Access Control Systems (ACS), at the Crane Army Ammunition Activity in Indiana. The services required cover a full spectrum of support such as preventative maintenance, software and firmware updates, emergency technical assistance available 24/7/365, and the repair or replacement of system components. The contract will be awarded as a single Firm Fixed Price agreement based on a Lowest Price Technically Acceptable evaluation, following FAR Parts 12 and 13 acquisition guidelines. Offerors must be registered in the System for Award Management (SAM) and comply with various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions, including requirements related to cost data submission, cybersecurity, and representations concerning prohibited practices. Key details include a mandatory site visit scheduled for July 7, 2026, at the facility, which all interested offerors must attend to be considered for award. Offers are due by July 13, 2026, no later than 12 p.m. Central Time and must be submitted electronically to the contracting specialist. The contract will have a base year lasting one year from the award date, with options for up to four additional consecutive one-year periods. Payment will be administered through the Defense Finance and Accounting Service via Wide Area Workflow. The solicitation emphasizes compliance with a multitude of FAR and DFARS clauses related to safeguarding information, maintaining registrations, and ensuring lawful business conduct. Points of contact for the solicitation are Jessica Litwiler and Bridget Garnica, who handle submissions and inquiries prior to the closing date.
General Info
Agency
NAICS
Place of Performance
Crane, IN, 47522, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
1. The Army Contracting Command - Rock Island (ACC-RI) issues solicitation W519TC-26-Q-ICID in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures) procedures for non-person services to provide comprehensive on-site maintenance, repair, and technical support for the mission critical Electronic Security Systems to include Intrusion Detection Systems (IDS) and Access Control Systems (ACS) located at Crane Army Ammunition Activity (CAAA). The contractor shall provide all necessary personnel, supervision, and services to ensure the IDS and ACS systems remain fully operational. Services include, but are not limited to, preventative maintenance, software and firmware updates, 24/7/365 emergency technical support, and the repair or replacement of system components. Contractor must be able to satisfy all requirements as detailed in the performance work statement (PWS) attached.
2. All offerors MUST be registered in the System for Award Management (SAM) database in accordance with Federal Acquisition Regulations (FAR) 52.204-7 and Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7004. Lack of registration in SAM will make an offeror ineligible for award. The SAM website can be accessed at https://www.sam.gov.
3. This requirement is issued as a 100% Small Business Set-Aside under NAICS code 561621 – Security Systems Services, except Locksmiths.
4. The Government will award a single Firm Fixed Price (FFP) type contract from this solicitation to the responsive, responsible offeror with the lowest price technically acceptable.
5. The Government reserves the right to reject any or all quotes and make no award if such actions are in the best interest of the Government.
6. To be considered for this award, all interested parties MUST attend a site visit at CAAA on 07 JULY 2026 at 0830 (8:30 EST). Interested parties will need to fill out the attached visitors’ form and bring with them the day of the visit.
7. Effective January 20, 2026, visitors to military installations will be required to present a REAL ID-compliant drivers
8. The quote shall be determined fair and reasonable prior to award, and the contractor needs to provide other than cost and pricing data with the quote so that the Government can make that determination. Clause 52.215-20, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data is applicable.
9. Period of Performance follows (actual dates provided at time of award):
Base Year – Award Date – 365 Days After Award (DAA)
Option Year 1 – 366 DAA – 731 DAA
Option Year 2 – 732 DAA – 1,097 DAA
Option Year 3 –1,098 DAA – 1,463 DAA
Option Year 4 – 1,464 DAA – 1,829 DAA
10. Attachments are as follows:
Attachment 0001 – PWS
Attachment 0002 – Pricing Matrix
Attachment 0003 – Site Visit Requirement Form
11. The Points of Contact for this action is Jessica Litwiler, at jessica.m.litwiler.civ@army.mil and Bridget Garnica, at bridget.m.garnica.civ@army.mil.
NOTES:
- Contractor is liable for ACCURACY of submitting quote and for any incurred costs if quote was submitted erroneously.
- Electronic Invoicing instructions shall be provided at time of award.
- Offers are due 13 JULY 2026, no later than 12 p.m. Central Time.
- Offers, along with pricing matrix, shall be submitted electronically via email to the Contracting Specialist at jessica.m.litwiler.civ@army.mil. Offerors should include "Response to W519TC- 26-Q-ICID within the Subject line.
- Questions shall be submitted in the same manner as Offers, electronically via email to the Contract Specialist no later than 10 days before solicitation closes, or (enter date).
Note: Questions not received within a reasonable time prior to close of the solicitation may not be considered.
- Quote submitted in response to this solicitation shall remain valid for 60 days.
- Please provide your CAGE CODE.
- Please provide your DUNS number.
- For the contract resulting from this solicitation, the payment will be made by DFAS via Wide Area Workflow (WAWF).
- Although the Government intends to award the resultant contract without discussions, the Government reserves the right to open discussions.
This Executive Summary is provided for administrative assistance only and is not intended to alter the terms and conditions of the solicitation in any manner. Provisions of this solicitation and technical data shall prevail over this executive summary.
BASIS FOR AWARD
The basis for award is Low Price Technically Acceptable (LPTA). Award will be given to the offeror who provides the lowest priced, technically acceptable offer, who is deemed responsible, and whose quote conforms to the solicitation requirements.
Only those offers determined to be technically acceptable, either initially or because of discussions, will be considered for award.
In accordance with FAR 52.212-l(g), the Government intends to award a contract against this solicitation without discussions, however, the Government reserves the right to conduct discussions if determined necessary by the Contacting Officer.
SOLICITATION PROVISIONS-Addendum to 52.212-1
The following Federal Acquisition Regulations (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) provisions apply and are incorporated by reference {provisions may be obtained via the internet at http://www.acquisition.gov):
FAR 52.212-1- Instructions to Offerors - Commercial Products and Commercial Services
FAR 52.204-07, System for Award Management
FAR 52.204-22, Alternative Line-Item Proposal.
FAR 52.204-26, Covered Telecommunications Equipment or ServicesRepresentation
FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or
Transactions Relating to Iran-Representation and Certification
SOLICITATION FAR PROVISIONS - by Reference:
FAR 52.204-16, Commercial and Government Entity Code Reporting
FAR 52.204-18, Commercial and Government Code Maintenance
FAR 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements – Commercial Acquisition
FAR 217-5, Evaluation of Options
FAR 52.222-46, Evaluation of Compensation for Professional Employees
DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials
DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls
DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services Representation.
DFARS 252.204-7019, NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENT
DFARS 252.225-7055, Representation Regarding Business with the Maduro Regime.
SOLICITATION PROVISIONS IN FULL TEXT-Addendum to 52.212-1
FAR 52.212-3 Alt I - Offeror Representations and Certifications - Commercial Products and Commercial Services -Alt I.
SOLICITATION CLAUSES BY REFERENCE: -Addendum to 52.212-4
The following Federal Acquisition Regulations {FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply and are incorporated by reference (clauses may be obtained via the internet at http://www.acquisition.gov):
FAR 52.204-13, System for Award Management Maintenance
FAR 52.204-19, Incorporation by Reference of Representations and Certifications
FAR 52.228-05, Insurance-Work on a Government Installation
FAR 52.232-39, Unenforceability of Unauthorized Obligations
FAR 52.237-02, Protection of Government Buildings, Equipment, and Vegetation
FAR 52.247-34, F.O.B. Destination
DFARS 252.204-7000, Disclosure of Information
DFARS 204-7003 Control of Government Personnel Work Product
FAR 52.204-16, Commercial and Government Entity Code Reporting
FAR 52.204-18, Commercial and Government Code Maintenance
DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials
DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls
DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services Representation.
DFARS 252.204-7019, NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENT
SOLICITATION PROVISIONS IN FULL TEXT -Addendum to 52.212-1
FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
FAR 52.212-3 Alt I - Offeror Representations and Certifications - Commercial Products and Commercial Services -Alt I
SOLICITATION CLAUSES BY REFERENCE: -Addendum to 52.212-4
The following Federal Acquisition Regulations (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply and are incorporated by reference (clauses may be obtained via the internet at http://www.acquisition.gov):
FAR 52.204-13, System for Award Management Maintenance
FAR 52.204-14 Service Contract Reporting Requirements
FAR 52.204-19, Incorporation by Reference of Representations and Certifications
FAR 52.217-08, Option to Extend Services
FAR 52.218-09, Option to Extend the Term of the Contract
FAR 52.232-1, Payments
FAR 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts
FAR 52.232-25, Prompt Payment
FAR 52.232-39, Unenforceability of Unauthorized Obligations
FAR 52.243-1, Changes-Fixed-Price
FAR 52.243-3, Changes-Time-and-Materials or Labor-Hours
FAR 52.247-28, Contractor’s Invoices
FAR 52.247-34, F.O.B. Destination
DFARS 252.204-7000, Disclosure of Information
DFARS 204-7003 Control of Government Personnel Work Product
DFARS 204-7020 NIST SP 800-171 DOD ASSESSMENT REQUIREMENT
DFARS 252-225-7002, Qualifying Countries as Subcontractors
SOLICITATION FAR CLAUSES - by Reference:
Per FAR 52.252-2, This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available, provisions may be accessed electronically at http://www.acquistion.gov.
FAR 52.204-18, Commercial and Government Code Maintenance
FAR 52.204-20, Predecessor of Offeror
FAR 52.204-21, Basic Safeguarding of Covered contractor Information Systems.
FAR 52.212-4, Contract Terms and Conditions-Commercial Items
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items
DFARS 252.203-7000, Representation Relating to Compensation of Former DoD Officials
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights
DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting
DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support
DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations
DFARS 252.223-7008, Prohibition of Hexavalent Chromium.
DFARS 252.225-7001, Buy American and Balance of Payment Program
DFARS 252-225-7002, Qualifying Country Sources as Subcontractors
DFARS 252.225-7048, Export-Controlled Items.
DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime.
DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
DFARS 252.232-7006, Wide Area Workflow Payment Instructions
DFARS 252.232-7010, Levies on Contract Payments
DFARS 252.232-7011, Payments in Support of Emergencies and Contingency Operations
DFARS 252.232-7017, Accelerating Payments to Small Business Subcontractors Prohibition on Fees and Consideration.
DFARS 252.244-7000, Subcontracts for Commercial Items and Commercial Components (DoD Contracts)
DFARS 252.247-7023, Transportation of Supplies by Sea
END OF ADDENDUM 52.212-4