Elevator Maintenance and Repair Service

The contract requires the contractor to provide all labor, material, tools, and equipment necessary to perform comprehensive elevator preventative maintenance and repair services across facilities in California, specifically under the jurisdiction of OC Public Works in Santa Ana. The scope includes monthly and annual preventative maintenance, emergency and routine repair services, fire recall testing for Phase 1 and 2, annual no-load testing, and five-year certification testing conducted in coordination with state inspectors. A detailed initial inspection report must be filed within thirty working days of contract execution, identifying all elevator deficiencies. The contractor must maintain complete service records including work orders with dates, labor hours, materials used, and additional work required. All parts used must be new and meet or exceed original equipment manufacturer specifications, with non-OEM parts requiring prior County approval. Repair material costs are reimbursed at actual cost with no markup, and invoices for parts over $500 must be submitted with supplier documentation. The contractor is responsible for providing warning devices such as barricades and cones to ensure public and staff safety during all work activities. The contract term is five calendar years, commencing upon execution, with emergency repair services required on a 24/7 basis. Preventative maintenance is to be scheduled during regular business hours. The contractor must submit a performance schedule within ten days of the contract’s effective date and comply with all applicable California safety codes including OSHA standards, industrial safety regulations, and the Electrical Safety Orders. An Injury and Illness Prevention Program (IIPP) compliant with Title 8 of the California Code of Regulations and a Contractor Safety-Activity Checklist must be submitted. The contractor must pay prevailing wages, comply with Title VI, Title VII, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, and other civil rights statutes, and certify that neither the company nor its principals are debarred or ineligible for government contracts. A Faithful Performance Bond and a Labor and Material Payment Bond are mandatory, along with commercial general liability insurance on an occurrence basis with coverage for contractual liability and products completed operations. The contractor must verify all subcontractors comply with insurance and preference certification requirements. Payment is made net thirty days after receipt of a properly formatted invoice submitted on contractor letterhead to the specified accounts payable address, with electronic fund transfer available. The award is based on the lowest responsive and responsible bidder, with a five percent bid price preference applied to certified OCLSB or DVBE bidders, capped at $100,000, and the contract is awarded at the original price if the lowest