Elevator Preventive Maintenance and Repair Services

This is a Time and Material contract for the 2026–2027 school year issued by the Jersey City Board of Education Procurement Department to provide comprehensive preventive maintenance and repair services for all elevators and chairlifts across district facilities. The contractor is responsible for supplying all labor, parts, and materials necessary to ensure the safe, efficient, and code-compliant operation of these systems, including monthly and bi-monthly inspections, regular cleaning and lubrication, emergency response within three hours around the clock, and full documentation of all service activities. Work must strictly adhere to the current ANSI-A17.1 Safety Code for Elevators and ANSI-A17.2 Inspection Manual, with compliance to all applicable federal, state, and local laws considered mandatory; however, only code requirements in effect at the time of each equipment’s original installation govern the scope, not subsequent amendments. The contractor must maintain all equipment to original design specifications for speed, leveling accuracy, and door timing, conduct annual no-load and five-year full-load safety tests, and submit reproducible wiring diagrams for any modifications. The contract requires a bid bond and consent of surety, and vendors must submit a full package of certifications and documentation including W-9, debarment certification, lobbying disclosure, insurance certificates, affirmative action forms, prevailing wage compliance, non-collusion affidavits, and state-specific registrations under New Jersey’s Public Works Contractor Registration Act. All employees must wear uniforms and ID badges, pass criminal background checks if interacting with students, comply with anti-bullying reporting obligations, and avoid any conflicts of interest or improper gifts. Insurance requirements include $1 million general liability, $1 million automobile liability, $1 million cyber security coverage, workers’ compensation as required by law, and a $1 million excess umbrella policy. Payment is made on a time and material basis, with invoicing subject to 30–60 day processing and required supporting documentation, including third-party supplier receipts for materials over $100. The contract is administered by Rafael Augusto as the primary point of contact, with Roxanne Padilla providing senior oversight, and all performance occurs at district schools and the Central Office located at 346 Claremont Avenue, Jersey City. Proposals must be submitted electronically via the Opengov portal by May 19, 2026, at 3:00 PM, with no hard copies accepted, and awards are determined based on the lowest responsive and responsible journeyman hourly rate, or