Emergency Response Exhaust System

This is a combined synopsis/solicitation for an Emergency Response Exhaust System to support Andrews AFB Firehouse with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only combined synopsis/solicitation; a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quotation (RFQ). The synopsis/solicititation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-32. The NAICS code is 3333119 and the size standard is 500, this is a small business set-aside. This solicitation contains two line items: 0001 - (1 each) ARI SafeConnect Emergency Response Exhaust System (or EQUAL). The exhaust system shall vent the exhaust fumes from emergency response vehicle out of the interior of the building. It shall hook to the exhaust pipe of the truck, start automatically, and disengage automatically when the vehicle is driven out of the bay. 0002- (1 each) Installation of ARI SafeConnect Emergency Response Exhaust System (or Equal). Place of Delivery: 316th CES/CED 3445 North Carolina Avenue, Andrews AFB, MD. 20762 FOB: Destination The following FAR provisions apply: 52.212.1: Instructions to Offerors (June 2008), 52.212-2: Evaluation of Commercial Items (Jan 1999), Addendum to Paragraph (a), The Government will award a Purchase Order (PO) resulting from this RFQ upon receipt of funds to the most responsive offeror whose offer represents the best value in terms of lowest price being technically acceptable. The government intends to enter into an agreement without discussions, nevertheless, the government may communicate with an offeror in order to clarify or verify information submitted in its offer. Offerors must submit a completed copy of the provision at FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Jun 2008), with its offer. FAR 52.212-3 can be downloaded from the Internet: http://farsite.hill.af.mil/. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the combined synopsis/solicitation, may be excluded from consideration. DFARS 252.212-7000 Offeror Representations and Certifications - Commercial Items (Jun 2005) and DFARS 252.225-7000, Buy American Act-Balance Payment Program Certificate (Jun 2005) apply. The following FAR clauses are applicable: FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Feb 2007), 52.223-10 Waste Reduction Program (Aug 2000), FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Jun 2008) and specifically the following FAR clauses under paragraph (b) of 52.212-5 are applicable: 52.222-3 Covict Labor (June 2003), 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2008), 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (Mar 2007), 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006), 52.222-36 Affirmative Action for Workers With Disabilities (Jun 1998), 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006), 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008), and 52.232-33 Payment by Electronic Funds Transfer--Central Contractor (Oct 2003) The folllowing DFARS clauses apply: 252.212-7001 Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Mar 2008) [the following clauses under paragraph (b) of 252.212-7001 are applicable: 252.225-7001 - Buy American Act and Balance of Payments Program (Jun 2005), 252.232-7003 Electronic Submission of Payment Requests (Mar 2008)], and 252.204-7004 Required Central Contractor Registration (CCR) (Sep 2007) NOTE: CCR can be obtained by accessing the Internet, http://www.ccr.gov or by calling 1-888-227-2423. The CCR number must be obtained before award can be made. 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of Provision) 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of Clause) 5352.242-9000 Contractor access to Air Force installations (Aug 2007) (a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and social security number to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) 316 CONS-001 IAW AFDWI 90-1, The Contractor shall be required to observe quiet hours during outdoor ceremonial events. Quiet hours shall be in effect 30 minutes prior to commencement and one hour after the start of all outdoor ceremonial events. 316 CONS-004 AAFB Environmental Standards (19 Oct 2006) Environmental Compliance. Offerors are reminded of the environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations. In addition to the scrutiny of civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, and debarment, and adverse past performance assessment. Contractors can obtain specific information regarding environmental compliance mandates in 316 WG/CC Memo "Andrews AFB Environmental Standards" dated 19 Oct 2006. Additional information can be obtained by contacting the base environmental flight. 316 CONS-007 PERSONNEL SECURITY REQUIREMENTS AFI 31-501 (1 Aug 2000) The contractor shall not employ any person for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor employ any person under this contract who has an outstanding criminal warrant as identified by the National Crime Information Center (NCIC). NCIC checks will verify if a person is wanted by local, state, and federal agencies. All contractor personnel must consent to NCIC background checks. Contractor personnel who do not consent to an NCIC check will be denied access to the installation. Information required to conduct an NCIC check includes: full name, driver's license number/state issued/expiration date, social security number, and date of birth of the person entering the installation and shall be submitted in conjunction with the contractor's request for vehicle passes. Completion of a successful NCIC check does not invalidate the requirement for an escort when contractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. The contractor shall flow this clause down to all subcontracts. WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area Workflow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392-7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at http://www.dod.mil/dfas/contractorpay/myinvoice.html. THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF. CONTRACT NUMBER: DELIVERY ORDER NUMBER: TYPE OF DOCUMENT: CAGE CODE: ISSUE BY DODAAC: ADMIN DODAAC: INSPECT BY DODAAC: SERVICE ACCEPTOR / SHIP TO: LOCAL PROCESSING OFFICE: PAY OFFICE DODAAC: SEND MORE E-MAIL NOTIFICATIONS: CONTRACT ADMINISTRATOR: CONTRACTING OFFICER: ADDITIONAL NOTIFICATION: ADDITIONAL NOTIFICATION: 5352.201-9101 Ombudsman. OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Diane Dade, AFDW/SB, 1535 Command Drive Suite E-210, Andrews AFB, MD (301) 981-7342, fax (301) 981-6538, email: Diane.Dade@afncr.af.mil . Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) All quotes must be for all items, as stated, partial quotes will not be considered. Your offer must include the following: (a) written proposal limited to 3 pages, (b) completed Representations and Certifications FAR 52.212-3. Quotations must be received no later than 12:00 noon EST, April 27, 2009. The Government prefers that all offers are e-mailed to the point-of-contact below with contractors name listed in the subject block. Facsimile proposals will be accepted at 301-981-1907. Mail offers/proposals should be mailed to: 316 CONS/LGCAB, 1535 Command Drive, Suite E-218 Andrews AFB, MD 20762 (Attn: Ambre Wallitsch). If interested, e-mail or fax your offer to the POC stated herein. The Government Primary point-of-contact is Ambre Wallitsch, Contractor (301-981-1906 or ambre.wallitsch.ctr@afncr.af.mil). The secondary point-of-contact is Fabiola Bellevue (301-981-1999 or fabiola.bellevue@afncr.af.mil). Item Description Qty Unit Unit Price Unit Cost 0001 ARI SafeConnect Emergency Response Exhaust System OR EQUAL 1 EA 0002 Installation of ARI SafeConnect Emergency Exhaust System OR EQUAL 1 EA Estimated Time for Delivery:____________________ Prompt Payment Discount Term_______%________days or NET 30 CONTRACTOR NAME: ___________________________ EMAIL: ________________________________________ CONTRACTOR POC: _____________________________ GSA CONTRACT NO: ____________________________ CAGE CODE: ___________________________________ TAX I.D. NUMBER: ______________________________ ADDRESS: _____________________________________ ______________________________________ TELEPHONE: ___________________________________ FAX: ___________________________________________ ***Quotes must be received by 27 April 2009 at 1200 pm.