Emergency Response, Repair & Cleanup

The City of San Luis Obispo is soliciting qualified contractors for emergency response, repair, and cleanup services under Solicitation Number 20260804027, with proposals due by August 31, 2026. This is a nonexclusive, on-call contract with a base term of three years and an option to extend for one additional year, activated through individual Work Authorizations issued at the City’s discretion without guaranteed minimum volume. Contractors must possess and maintain equipment, labor, licenses, insurance, and emergency response capabilities as represented in their Statement of Qualifications, including a 24-hour contact system and compliance with Cal/OSHA, prevailing wage laws, and federal standards under 2 C.F.R. Part 200. Performance occurs within San Luis Obispo city limits and includes emergency debris removal, infrastructure repair, flood response, drainage work, and building stabilization, all subject to City inspection and approval at the work site. Invoicing is monthly with supporting documentation including daily logs, certified payroll, photographs, and disposal receipts, though no formal electronic invoicing system is specified. The contract requires submission of detailed supporting documentation including a completed qualification questionnaire, three references for similar work, proof of equipment and labor availability, current contractor’s licenses, professional certifications, and insurance certificates. Contractors must disclose any past contract disqualifications or current suspensions/debarments and certify they have no conflicts of interest with the City or its personnel. Subcontracting and contract assignment require prior written approval from the City, and bonds may be required per Work Authorization based on scope or funding source. All records must be retained for three years after final payment. Evaluation of proposals is based equally on four factors: available equipment and operational resources, qualified labor and certifications, emergency mobilization capability, and demonstrated experience through references and the qualification questionnaire. While the contract is not subject to federal FAR clause numbering, it includes standard contractual clauses on ability to perform, record retention, inspection, conflict of interest, ownership of deliverables, and governing law under California state law. No specific pricing structure or total contract value is disclosed; compensation is tied to Caltrans labor surcharge and equipment rental rates or fully burdened hourly rates per Work Authorization, with each having a “not-to-exceed” ceiling.