Emergency Room Patient Encounter/Templates/Forms and Licensing Agreement

Modification 2, 1/15/15: An updated version of the CLINs, Provisions, and Clauses document has been updated to include the CLIN (Item No.) for Option 1. Modification 1, 1/15/15: Question 1. Does the Combined Synopsis/Solicitation under solicitation number FA8601-15-T-0093 contain requirements similar to a current contract? If possible, please provide the current contract number. Or, is this a new requirement for the government? A. There is no current contract number; this is a new requirement for the government. COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation ("synopsitation" hereafter), which is expected to result in award of a firm-fixed-price contract for commercial items, i.e. Emergency Room Patient Encounter/Templates/Forms and Licensing Agreement, as described under the paragraph below titled "Requirement." The synopsitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a quote that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the quote with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of quotes received and (2) the price fair and reasonableness of quotes received. Synopsitation Number: FA8601-15-T-0093 NAICS Code: 511199 Small Business Size Standard: 500 Employees Synopsitation Closing Date: Quotes must be received no later than 2:00pm, local time, on 22 January 2015 Submit electronic quotes via e-mail to: rachael.waggoner@us.af.mil Requirement: This requirement is for the labor, materials and equipment to deliver custom Emergency Room Patient Encounter Templates/Forms and Licensing Agreement for the Emergency Medicine Paper Charting System for the United States Air Force (USAF) Medical Center, the 88th Medical Group at Wright-Patterson AFB, Ohio. A detailed description of the requirement including a statement of work, contract line items (CLIN), provisions and clauses, and representations and certifications provided in the attached documents. Upon award, any provisions that were in the attached provisions and clauses document (including representations and certifications) will be removed from the award document. If the offeror has completed the FAR 52.212-3 provision online, the offeror shall only complete paragraph (b) of this provision with its quote. FAR 52.212-3 Paragraph (b) is attached. If the offeror has not completed the DFARS 252.209-7992 provision online, the offeror shall complete and return a copy of the provision with its quote. DFARS 252.209-7992 is attached. Period of Performance (PoP) (Estimated, PoP starts day of award): 9 February 2015 to 8 February 2016 Base Period 9 February 2016 to 8 February 2017 Option I Delivery Destination: USAF Medical Center, Wright-Patterson AFB, OH 45433 FOB: Destination (As defined in FAR 2.101-Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Consent to Synopsitation Terms and Conditions: Submission of quotes in response to this synopsitation constitutes agreement by the offeror to all terms and conditions contained in this announcement and the attached synopsitation document, which will be incorporated into the resulting contract. To account for the maximum six-month extension possible under the clause at FAR 52.217-8, Option to Extend Services, the Government will take the proposed price of the final option period (CLIN 1001), prorate it to a six-month value, and add that amount to the sum of all CLINs (base year and option year I). The resulting amount will be the total evaluated price (TEP). Evaluation of options shall not obligate the Government to exercise the option(s). The spreadsheet below illustrates calculation of a proposal's TEP using the methodology described above. The spreadsheet is provided for illustration purposes only. Prices reflected in the spreadsheet are notional and in no way reflect the actual value of the requirement or an actual evaluation of proposed prices submitted in response to this solicitation or any other solicitation for the same or similar requirements. PERFORMANCE PERIOD (POP) CLIN POP LENGTH EVALUATED PRICE Base 0001 12 Months $40,000.00 Option I 1001 12 Months $42,000.00 Total Proposed Price for Transition Period, Base Period & Options I $82,000.00 Prorated 6-Month Value of Option Period I 1001 6 Months (Maximum) $21,000.00 Total Evaluated Price (TEP) $103,000.00 Address questions regarding this solicitation to either Rachael Waggoner telephonically at (937) 522-4632 or via e-mail at rachael.waggoner@us.af.mil. Any correspondence sent via e-mail must contain the subject line "Synopsitation FA8601-15-T-0093." The entire quote must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. Attachments: 1. FAR 52.212-3, Paragraph (b) 2. DFARS 252.209-7992 3. Statement of Work 4. CLINs, Provisions, and Clauses 5. Wage Determination