ESB - MACC Audio and Lighting Production

The City of Austin is seeking a single entity to provide comprehensive audio and lighting production services for the Dia de Los Muertos Signature Event at the Emma S Barrientos Mexican American Cultural Center, located at 600 River St, Austin, TX. The event is scheduled for Sunday, November 1, 2026, from 1:00pm to 6:00pm. The selected contractor must complete all equipment setup and be ready for sound checks by 12:00pm on the day of the event. Key deliverables include providing full audio support for three live band performances, encompassing front-of-house sound, monitors, and all necessary hardware such as microphones, stands, mixer consoles, cabling, stage lighting, and backline. To ensure efficient transitions between sets, the contractor is required to utilize provided stage plot plans and technical riders. Administrative requirements include mandatory registration as a City of Austin vendor and compliance with the Drug Free Workplace Act and the Americans with Disabilities Act. The contractor must provide event insurance and maintain stable key personnel throughout the engagement, with any replacements requiring City approval based on equivalent experience. Contract management will be overseen by Event Coordinator Carlos Meda and Contract Monitor Margaret Stenz. Invoicing is to be submitted bi-weekly, with payments typically processed within two to four weeks via mail or ACH. The contract remains effective from the date of execution until all deliverables are completed or the City terminates the agreement.