This Solicitation opportunity from Virginia was posted on March 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Management Services

Closed

RFP 26-05State & Local

Submission Closed04/10/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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SLED

Behavioral Health Public Event CoordinationThe Behavioral Health Public Event Coordination subcontract involves the planning, coordination, and execution of annual public events for prime contractors working on Washington County HHS Behavioral Health Division projects. The selected provider will be responsible for developing event schedules, managing logistics, and coordinating networking efforts with local organizations using specialized event management software and registration systems. Key deliverables include the successful execution of these annual events and the submission of detailed engagement reports. This opportunity is categorized under NAICS code 561920 and requires the contractor to maintain Professional Liability insurance with limits of 1 million dollars per occurrence and 3 million dollars aggregate. The solicitation was posted on September 25, 2026, with a response deadline of October 9, 2026.

POSTED

DEADLINE

Ship Milestone Ceremony Management and GraphicsThe Ship Milestone Ceremony Management and Graphics subcontract, issued by the Department of Defense through NSWC Crane, focuses on the coordination and execution of event planning and graphic design services. The scope of work involves managing ship milestone ceremonies and providing comprehensive graphic design support for prime contractors on NSWC Crane Division projects. Key deliverables include the coordination of ship ceremonies alongside the production of physical and digital assets such as event graphics, signage, and various commemorative materials. This subcontract opportunity is classified under NAICS code 561920 and is intended for service providers capable of delivering both logistical event management and creative design services. The solicitation period is active from September 25, 2026, with a response deadline set for October 12, 2026. Interested parties must ensure all submissions are completed by the specified deadline to be considered for this specialized support role within the Department of Defense infrastructure.

POSTED

DEADLINE

On-Site B2B Matchmaking Coordination (New Delhi / Bengaluru / Mumbai)This subcontract with the Department of Foreign Affairs, Trade and Development involves the on-site management of B2B meetings for Global Affairs Canada investment roadshows. The selected provider will be responsible for scheduling one-on-one meetings and providing physical on-site assistance at venues in New Delhi, Bengaluru, or Mumbai from February 8-12, 2027. The primary goal is to manage the flow of delegations and recruited Indian companies to ensure efficient matchmaking. The contractor must possess local venue knowledge and provide experienced on-site event management staff to deliver executed B2B meeting schedules. This opportunity was posted on September 25, 2026, with a response deadline of October 6, 2026. The work falls under NAICS code 561920 and will be performed within India.

Department of Foreign Affairs, Trade and Development

POSTED

DEADLINE

FDI Matchmaking Services for the Canada Investment Roadshow to India, February 8-12, 2027

Solicitation # 27-324630-DELHI-SL

Global Affairs Canada is seeking a professional Foreign Direct Investment lead generation and matchmaking service provider to support the Canada Investment Roadshow to India from February 8 to 12, 2027. The selected contractor will be responsible for identifying, qualifying, and recruiting high-potential India-headquartered companies interested in expanding into Canada, specifically within the priority sectors of Information and Communication Technologies, Life Sciences and Pharma, Aerospace and Defense, and Clean Technologies. The scope of work includes organizing business-to-business matchmaking meetings in New Delhi, Bengaluru, and Mumbai, conducting introductory calls with Canadian Economic Development Organizations, and providing on-site physical support at each venue. Up to three contracts may be awarded under this firm-price solicitation, with a performance period extending from the date of award until March 10, 2027. The award process is based on a weighted evaluation of 70 percent for technical criteria and 30 percent for price. To be responsive, bidders must meet mandatory requirements, including providing at least three references for similar projects and a project team with at least two members experienced in FDI attraction. Technical offers are rated on a scale of 80 points, with a minimum threshold of 42 points required for consideration. The contract allows for subcontracting up to 40 percent of the contract price and stipulates a payment term of 30 days following the receipt of undisputed invoices via wire transfer or direct deposit. All work must be conducted in English, and the contractor is bound by strict confidentiality obligations regarding all information provided by the Government of Canada.

Department of Foreign Affairs, Trade and Development

POSTED

DEADLINE

MANTECH NO COST CONFERENCE

Solicitation # HQ003426QE242

Solicitation HQ003426QE242 is a Firm Fixed Price, no-cost contract issued by the Washington Headquarters Services for the Department of Defense. The objective is to secure contractor support for the planning, execution, and reporting of the annual Defense Manufacturing Focused Conference (DMFC) for a five-year period of performance from November 5, 2026, to November 4, 2031. The contractor is responsible for organizing a four-day event for 1,400 to 2,400 attendees and approximately 200 exhibitors. Because the award is at no cost to the government, the contractor must develop a comprehensive financial plan to recoup costs through registration fees and sponsorships, ensuring zero financial liability to the government. The acquisition is open to all under Simplified Acquisition Procedures with NAICS code 561920. Evaluation is based on a combined technical/risk rating method, prioritizing technical approach and organizational experience within the last five years, followed by the realism and completeness of the compensation matrix. Key personnel requirements include an Audio Visual Coordinator with at least five years of experience. Submission requirements involve a four-volume structure covering administrative, technical, organizational experience, and compensation details. Strict compliance is required regarding Non-Disclosure Agreements, Conflict of Interest disclosures, and the safeguarding of Controlled Unclassified Information. Amendment 0001 extended the quote submission deadline to October 9, 2026, and revised the instructions for offerors.

Washington Headquarters Services

POSTED

DEADLINE

Vendor Application for Exhibitors for Veteran's Day event at Fort Monroe

Solicitation # RFA-128905

The Fort Monroe Authority is seeking veteran-owned or operated businesses to serve as exhibitors for the Answering the Call 2026 Veteran's Day event. The event will take place on November 7, 2026, from 10:00 am to 3:00 pm at Continental Park in Fort Monroe, Virginia, with the Fort Monroe Visitor and Education Center serving as the rain location. Interested vendors must submit their applications by October 10, 2026, to Rachel Icard. Selection is based on a 70-point evaluation system. While veteran-owned or operated status is a mandatory pass/fail requirement, points are awarded for small business status, the variety and quality of items offered, the provision of free or discounted services for veterans, and the ability to appeal to a wide range of military audiences and families. Selected vendors are required to provide a completed W-9 and proof of liability insurance naming the Fort Monroe Authority and the Commonwealth of Virginia as additional insured. Operational requirements for the event include arriving onsite by 8:00 am and being fully prepared for the public by 9:30 am. Vendors are responsible for providing their own staff for unloading, floor-length table coverings, and identifying signage. Additionally, participating vendors must agree to promote the event through their own mailing or email lists. Displays may not be removed until after the event concludes at 3:00 pm.

Fort Monroe Authority

POSTED

DEADLINE

Psychological Health Event ManagementThe Psychological Health Event Management subcontract involves providing planning, logistics, and coordination for the annual Psychological Health Event supporting prime contractors on NCCOSC Navy projects. The selected provider is responsible for developing the event agenda, managing all logistics, and producing a comprehensive post-event summary. This role requires specialized experience in government event coordination and the ability to manage high-level military stakeholders. The contract is issued by the Navsup Flt Logistics Ctr Norfolk under the Department of Defense, with performance taking place in Falls Church, Virginia. Personnel must possess a Tier 3 (NACLC) or Tier 3-R (ANACI) background investigation to be eligible. The primary deliverables include the final event agenda and a detailed logistics plan.

Navsup Flt Logistics Ctr Norfolk

POSTED

DEADLINE

Ticket Release dates: 9/23 & 10/7; SAVE THE DATE: FY27 Naval Surface Warfare Center Phil Div (NSWCPD) Hybrid Industry Day

Solicitation # FY27Industryday

The Naval Surface Warfare Center, Philadelphia Division (NSWCPD) is hosting its FY27 Hybrid Industry Day on Thursday, November 5, 2026. This event is designed for businesses of all sizes to connect with NSWCPD leadership, department representatives, and small business specialists to explore upcoming contracting and subcontracting opportunities. The event will be held in a hybrid format, offering both in-person attendance at the Philadelphia Navy Yard and virtual participation via MS Teams. Registration for the event is managed through Ticket Tailor, with ticket releases scheduled in two rounds on September 23 and October 7, 2026. Interested parties should monitor the official notice for the registration link, attendance limits, and security requirements. This announcement serves as an informational notice and does not constitute a formal Request for Proposal or a guarantee of future procurement.

Nswc Philadelphia Division

POSTED

DEADLINE

Audio/Visual Services for Main Library Opening Events

Solicitation # 940RFP092326

The Charlotte Mecklenburg Library is seeking a professional audio-visual production partner to provide comprehensive technical services for the grand opening of its new Main Library in spring 2027. The selected firm will manage the equipment, installation, testing, and on-site support for five specific events occurring between April 26 and May 1, 2027: a Staff Celebration and Preview, a Press Preview and Media Event, a Donor Recognition and Celebration Event, a Ribbon Cutting, and a Public Opening Day. The scope of work includes managing audio, video, lighting, staging, and power distribution across five interior floors and specific exterior locations, including Tryon Street and Tepper Plaza. The partner is expected to integrate and test existing library-owned equipment where cost-effective and provide qualified production leads for real-time troubleshooting and cue coordination. The contract will be awarded based on a best-value approach, with evaluation weighted toward relevant AV experience (40%), technical approach and project team (30%), cost effectiveness (20%), and proposal quality (10%). Proposers must submit not-to-exceed pricing for each event and a combined total, along with separate quotes for ancillary lighting and specific support for a Spirit Square event on May 6. Requirements for the selected vendor include compliance with the Americans with Disabilities Act, adherence to building and life-safety regulations, and the maintenance of commercial general liability, automobile, and workers compensation insurance. Proposals are due by 2:00 PM EST on October 23, 2026, and must be submitted as five paper copies and one USB drive to Walter Freeman at the Library Administration Center in Charlotte, North Carolina.

Charlotte Mecklenburg Library

POSTED

DEADLINE

Event Planning ServicesThis subcontract for Event Planning Services supports prime contractors on Commonwealth of Virginia projects under the Department of Housing and Community Development. The selected provider will be responsible for the professional coordination and management of events, which includes conducting site visits and inspections of proposed facilities within 30 days of bid submittal. The scope of work focuses on managing program logistics for the window of November 17-19, 2026, utilizing specialized event management software to ensure a fully coordinated and executed event. Interested parties must submit their responses by the deadline of October 16, 2026.

Department of Housing and Community Development

POSTED

DEADLINE

VBCA - FPSI, Area 98: (Chesterfield County, Henrico County, and Hanover County)

Solicitation # QQ-107251

The Virginia Department of Housing and Community Development is soliciting event and conference services for the Virginia Building Code Academy's Fire Protection Systems Inspection program, scheduled for November 17-19, 2026. The event will take place in Service Area 98, covering Chesterfield, Henrico, and Hanover Counties. Requirements include meeting space for 45 participants configured in a pods layout with specific audiovisual equipment, overnight lodging for 25 people, and full catering services including breakfast, lunch, and snacks. This procurement is a set-aside for SBSD certified small, women, and minority-owned businesses. Bidders must submit their responses via the eVA Quick Quote application by October 16, 2026. A mandatory Quick Quote Worksheet must be completed, and the award will be granted to the lowest responsive and responsible contractor. Eligible facilities must maintain a minimum 3-star or diamond rating, comply with accessibility standards, and be accessible from the hotel interior. Vendors are required to conduct a site visit within 30 days of bid submission and ensure that all lodging and catering quotes adhere to Commonwealth of Virginia State Travel Regulations per diem rates. Meeting spaces must be fully set up by 3 p.m. the day prior to the program, and an after-action report is due within seven days of the contract's completion.

Department of Housing and Community Development

POSTED

DEADLINE

Notice of Intent to Sole Source - AAMC 2026 Booth Space

Solicitation # W9124D27QA001

The Department of Defense, through the W6QM Micc-Ft Knox office, intends to award a sole source contract to the Association of American Medical Colleges for booth space at the Learn Serve Lead 2026 Annual Meeting. The requirement consists of 600 square feet of commercial booth space, specifically a 20 by 30 foot area with three corner locations, to support Army Medical Recruiting outreach efforts. The event is scheduled to take place from November 6 through November 9, 2026, at the Anaheim Convention Center in Anaheim, California. This presolicitation, identified by solicitation number W9124D27QA001 and NAICS code 561920, was posted on September 22, 2026, with a response deadline of September 28, 2026.

W6QM Micc-Ft Knox

POSTED

5 days ago

DEADLINE

in 1 day

AI Contract Overview

The Town of Herndon, Virginia, is seeking proposals for event management services through solicitation number RFP 26-05, posted by the Department of Parks & Recreation. This initiative aims to enhance the town’s vibrant community offerings, which include a variety of recreational activities, parks, and cultural venues such as the award-winning Herndon Community Center and the Centennial Golf Course. The contract opportunity invites qualified vendors to manage and coordinate events that align with Herndon's commitment to maintaining its small-town charm while supporting its active community lifestyle. Proposals for this solicitation must be submitted by April 10, 2026. The Department of Parks & Recreation is overseeing the contract with Andrea Lourenco serving as the primary contact and purchasing agent. The contract will be performed within Virginia, specifically targeting the needs and expectations of the Herndon community. Interested parties can access further details and submit responses via the official procurement portal, ensuring a streamlined process for vendors aiming to contribute to the town’s dynamic event programming.

General Info

Town of Herndon seeks event management proposals for community-focused activities; deadline April 10, 2026.

Agency

Virginia → Department of Parks & Recreation

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

VA, USA

Set-Aside

NONE

Documents

(3)

RFP 26-05 Event Management Services Price Proposal Form

DOCX•price-proposal

RFP 26-05 Event Management Services Proposal Forms Appendix A

PDF•proposal-forms

RFP 26-05 Event Management Services Town of Herndon

PDF•rfp

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 13

Solicitation

Response DeadlineApr 10

Deadline has passed

Submission Closed

04/10/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyVirginia → Department of Parks & Recreation

Contacts1 person available

OfficeHerndon, VA, 20170, USA

Organization / AgencyVirginia → Department of Parks & Recreation

Office AddressHerndon, VA, 20170, USA

Contacts

Andrea LourencoPurchasing Agent

contact@example.gov

+1 (555) 000-0000

Full Description

The Town of Herndon is the third largest town in the Commonwealth of Virginia and home to more than 24,500 residents. Amidst a 21st century Northern Virginia landscape of high-rise buildings, industrial complexes and transportation hubs, Herndon maintains a small-town charm that is evident in its downtown, its neighborhoods and its commercial areas. Whether you are visiting for pleasure or business, you will enjoy the small-town charm of this pre-Civil War town and the many attractions we offer. Packed with outstanding recreational activities, the award-winning Herndon Community Center offers many programs and events. Enjoy the town's 11 parks or take a hike on the W&OD Trail that runs through the heart of downtown Herndon. Or spend a day on the links at the Herndon Centennial Golf Course , named one of Golf Digest's "Places to Play."

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