Event Planning Services

This contract aims to establish a list of qualified event planners to provide on-demand event planning services for the Pasco County Schools district in Florida. The scope includes organizing large-scale events such as dances, proms, and homecoming, with the potential contract value ranging from a minimum of $50,000 to a maximum of $200,000. The solicitation, numbered 24-063-SB, was posted on July 3, 2024, with a response deadline of July 31, 2024. The primary point of contact is Stephanie Bunford, reachable via email or phone, and the contract is managed under NAICS code 561920, which pertains to event planning services. The procurement process emphasizes compliance with various certifications, including drug-free workplace requirements, conflict of interest declarations, and attestations regarding foreign ownership, ensuring transparency and adherence to federal and state regulations. Additionally, federal terms and conditions related to non-federal entity contracts under federal awards are incorporated to ensure legal and regulatory compliance when federal funds are involved. The overarching goal of this solicitation is to create a pre-qualified list of event planning vendors capable of delivering professional services on an as-needed basis, streamlining the district’s ability to organize significant events efficiently. The process involves adherence to strict certification protocols, including drug-free workplace policies and conflict of interest disclosures, to promote integrity and accountability. The contract will support the district's efforts to host large-scale events smoothly while maintaining compliance with applicable federal, state, and local regulations. The comprehensive documentation and certification requirements underscore the district’s commitment to transparency, ethical procurement practices, and operational excellence in event management.