Event Site Logistics and Material Handling

This contract involves the comprehensive coordination of event logistics for the Illinois State Fair, specifically covering tent delivery, staging, site preparation, ground protection, access planning, and post-event breakdown at two designated fair locations. The subcontract focuses on ensuring smooth material handling and operational support to facilitate the efficient setup and dismantling of event infrastructure. The service is to be performed in Springfield, Illinois, under the oversight of the Office of Strategic Services, with an emphasis on logistical precision and adherence to event timelines. Bidders must respond by July 1, 2026, to participate in this subcontract opportunity classified under NAICS code 484220, which pertains to specialized freight trucking and logistics services. The contract does not specify any set-aside programs and is aimed at securing a reliable partner to manage all physical coordination aspects related to the fair’s temporary installations. The scope ensures that all ground protection measures and access routes are properly managed to protect the site and maintain operational flow throughout the event duration.