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Event Venue Provider

Open
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Documents

This scope was carved out of 2140839.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

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SUNY College Fair – Venue Rental (New York City)

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Organization & Contact Information

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AgencyState University of New York (SUNY)
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Provides a physical facility for prime contractors on SUNY System Administration college fair projects in New York City. Maintains facility operations for public access over two consecutive days, provides access for setup starting at 7:00 a.m. on Day 1, and allows teardown completion by 4:00 p.m. on Day 2. Requires a large-scale event space with provided floor plans and proximity to public transit lines. Delivers the rented venue space for the specified duration.

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The State University of New York (SUNY) System Administration is seeking a venue in the New York City area to host a two-day SUNY College Fair on two consecutive days between September 20, 2027, and October 29, 2027. The event requires a facility that is ADA-accessible and easily reachable via public transportation. The venue must legally accommodate 2,500 people simultaneously and provide exhibit space for 50 campus booths using 80 skirted tables, a registration area, and two separate workshop rooms each seating 250 people theater-style with audiovisual capabilities. The schedule includes public access from 9:00 a.m. to 7:30 p.m. on Day 1 and 9:00 a.m. to 3:00 p.m. on Day 2, with setup beginning at 7:00 a.m. on the first day and teardown concluding by 4:00 p.m. on the second day. This discretionary procurement, valued under $150,000, will be awarded based on best value under NYS Education Law §355(5)(a). Proposals must be submitted by December 3, 2026, to Tim Piche and must include available date blocks, floor plans, itemized all-inclusive pricing for space and labor, catering options, nearby transit details, and deposit and cancellation terms. While there are no specific MWBE or SDVOB goals, such businesses are encouraged to respond. The contract term extends from the date of award through the completion of the event and final payment, contingent upon agreement to SUNY's standard contract terms.
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