SUNY College Fair – Venue Rental (New York City)

SUNY College Fair – Venue Rental (New York City) Reference No.: [25660374] SUNY System Administration seeks a venue in the New York City area for a two-day SUNY College Fair, to be held on two consecutive days between September 20, 2027 and October 29, 2027. The fair will be open to the public from 9:00 a.m. to 7:30 p.m. on Day 1 and from 9:00 a.m. to 3:00 p.m. on Day 2. Venue access for setup is needed [starting at 7 a.m. on Day 1], with teardown completed by [4:00 p.m.] on Day 2. Requirements: Space that can legally hold 2,500 people at one time, with room for students and families to move freely among campus booths Exhibit space for 50 campus booths, using 80 skirted tables (supplied by the venue or rentable through it) Two separate workshop rooms, each seating 250 people theater-style, with audiovisual equipment on site or easy setup for outside audiovisual equipment A registration area On-site catering, or permission for outside caterers Easy access to NYC public transportation ADA-accessible facility Responses should include: all available two-day blocks in the date window; itemized all-inclusive pricing (space, tables and chairs, audiovisual, security, cleaning, labor, service charges); floor plans; catering options and pricing; nearby transit lines; and deposit and cancellation terms. Contract term: From award through completion of the event and final payment. Award: SUNY will make this award under its discretionary purchasing authority, NYS Education Law §355(5)(a), based on best value. There is no RFP or IFB, and there will be no public bid opening. SUNY reserves the right to make no award. Subcontracting, joint venture and cooperative arrangements are allowed. Minority- and women-owned businesses (MWBEs) and service-disabled veteran-owned businesses (SDVOBs) are encouraged to respond. The award depends on the parties agreeing to SUNY's standard contract terms. Responses due: [12/3/26] by [12:00 pm] ET, by email to •••••@•••••.•••Sign up to see this detail Designated contact (State Finance Law §139-j/k): Tim Piche, SUNY System Administration, •••••@•••••.•••Sign up to see this detail. All inquiries must be made by email only. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%