ISAC - 2027 Education Matters (EM) Conference venue

The State of Illinois, through College Access Services, is soliciting a venue for the 2027 Education Matters (EM) Conference. The scope of work requires the selected vendor to provide a venue that includes room rental, setup services, and comprehensive catering consisting of breakfast and lunch buffets with vegan, vegetarian, and gluten-free options. Technical requirements include the provision of 14 power strips, all necessary audio/visual cables, and complimentary Wi-Fi access with guest sign-in capabilities. Additionally, the venue must provide complimentary parking for approximately 600 attendees. The contract is governed by the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions V23, with awards based on the lowest price. Key administrative terms include a 12-month warranty for supplies and a 30-day notice period for termination for convenience. Vendors must be authorized to transact business in Illinois and certify compliance with various state mandates, including the Illinois Department of Human Rights Act, drug-free workplace standards, and the Illinois Procurement Code. Payment is generally issued upon completion, though the contract remains contingent upon the availability of funds from the Illinois General Assembly or federal sources.