Exhaust Fan 14 Replacement for SLD

The Department of Health, State Laboratories Division in Hawaii is soliciting price quotations for the replacement of Exhaust Fan 14 under solicitation number Q26002851, with responses due by May 29, 2026. The work is to be performed at a location in Hawaii (Oahu), and the contract is classified under NAICS code 238220 for Special Trade Contractors. The procurement is structured as a price quotation process indicating a likely firm fixed-price arrangement, though the exact contract type is not formally declared. Proposals must be submitted electronically through the HIePRO portal by 2:00 PM HST on May 28, 2026, with no exceptions for late or alternative submissions. The primary point of contact is Stephen Schanzenbach, and Marion Wong serves as the secondary contact. The contract includes a comprehensive set of 42 state-specific clauses covering areas such as independent contractor status, insurance, indemnification, termination for cause or convenience, dispute resolution, compliance with state and federal laws, audit rights, payment terms, confidentiality, data ownership, and subcontracting restrictions. Payment requires original invoices, adherence to tax clearance certifications from the Hawaii Department of Taxation, IRS, Department of Labor, and Department of Commerce and Consumer Affairs, with funds subject to state allotment. The contractor must provide qualified personnel, implement safeguards for personal information, obtain necessary insurance, and report any hazardous substance releases or security breaches immediately. Change orders are permitted for modifications to drawings, delivery methods, or locations, but any modification increasing the contract value by $25,000 or 10% requires approval from the Head of the Purchasing Agency and a renewed tax clearance. Fire dampers associated with the work must be labeled with a 1.5-hour fire damper designation and bear UL File No. R5531 and California State Fire Marshal Listing No. 3225-245:005. Evaluation of proposals is based on a trade-off process using weighted numeric scoring, though the specific technical, management, and past performance factors are not listed. No firm contract value is disclosed, and no CAGE, UEI, or socioeconomic certifications are required. The contractor is prohibited from assigning or subcontracting without state consent, must avoid conflicts of interest, and must ensure all equipment meets applicable regulatory, licensing, and accreditation standards.