EYEWEAR PROTECTIVE CASES

The North Carolina Department of Adult Correction is soliciting bids for Eyewear Protective Cases under solicitation number 52-IFB-2257509317-YJK, with a response deadline of June 23, 2026, at 2:00 PM ET. The procurement aims to establish an agency-specific term contract to furnish approximately 450,000 vinyl merrow slip-in eyeglass cases on an as-needed basis over a twelve-month period, primarily to support the Nash Optical Plant in manufacturing eyewear for offenders, Medicaid patients, and state employees. The cases must meet strict specifications: dimensions of 175mm x 90mm, capable of accommodating standard eyeglasses measuring 153mm in length and 45mm in width, constructed with a soft durable vinyl outer shell featuring a merrowed edge and front opening, lined with a soft non-scratch material, and with a front opening that is 38mm across descending at a 20-degree angle. All bids must include complete descriptive literature, specifications, certifications, and samples submitted by the deadline, with vendors required to demonstrate compliance through comparable materials that meet performance standards. Only responsive submissions that meet all technical requirements will be evaluated, and award will be made to the lowest-priced bidder. The contract requires adherence to North Carolina’s General Terms and Conditions incorporated by reference in Attachment C, along with mandatory certifications and attachments including financial stability (Attachment G), HUB vendor participation (Attachment D), federal compliance (OMB Form LLL via Attachment H), and a certified Alcohol/Drug-Free Workplace Policy (Attachment I). Vendors must be registered with the North Carolina Secretary of State, submit bids exclusively through the Ariba Sourcing Tool, and ensure all bids are properly executed to avoid disqualification. Delivery is FOB Destination to the Nash Optical Plant in Nashville, NC, with all shipping and handling costs included in the bid price; no overages are permitted, and over-shipped quantities become state property at no cost. Invoices must follow a strict single-invoice format per order, including detailed line-item data such as vendor and manufacturer part numbers, NC contract number, order date, and unit of measure, accompanied by up-to-date Safety Data Sheets. The vendor must designate a contract manager as the point of contact for performance and contractual issues, while the State’s Contract Administrator is Joseph Yankah and the Contract Manager is Phillip Sykes. Any contract modifications must be formally documented in