56--Hazardous Waste - VISN 4

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This Request for Proposal (RFP) will also use the procedures under FAR Part 13. In accordance with 13.106-2, the contracting officer may take into consideration information such as the contracting officer's knowledge of and previous experience with the services being acquired or other reasonable basis. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2. The reference/solicitation number is VA244-12-R-0408 and the solicitation is issued as a Request for Proposals (RFP). The combined synopsis/solicitation will result in a contract to the successful offeror. 3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-55. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations (VAAR) Supplement can be accessed on the Internet at http://www.arnet.gov/far (FAR) and the (VAAR) (Federal Acquisition Circular) 4. This requirement is for Hazardous Waste Removal Services for the Department of Veterans Affairs VISN 4 to include facilities detailed in Item 7 - titled Place of Performance. 5. This requirement is a Total Small Business Set-Aside. Applicable NAICS Code is 562112. Small Business Size Standard is $12.5 million. Please see additional information regarding SDVOSB located on Page 5 under SOCIO-ECONOMIC STATUS. 6. Period of Performance: This requirement shall be for a Base Period of one year with two options to extend the contract for one (1) year. Base Period: May 1, 2012 thru April 30, 2013 Option Period 1: May1, 2013 thru April 30, 2014 Option Period 2: May1, 2014 thru April 30, 2015 ? 7. Place of Performance: Site Name Address Altoona James Van Zandt Medical Center 2907 Pleasant Valley Blvd Altoona, PA 16602 Butler VA Medical Center Facilities Manager 326 New Castle Road Butler, PA 16001 Clarksburg Louis Johnson VAMC #1 Medical Center Drive Clarksburg, WV 26301 Coatesville VA Medical Center 1400 Blackhorse Hill Road Coatesville, PA 19320 Erie VA Medical Center 135 East 38th Street Erie, PA 16504 Lebanon VA Medical Center 17005 Lincoln Avenue Lebanon, PA 17042 Philadelphia VA Medical Center 300 Woodland Avenue Philadelphia, PA 19104 Pittsburgh - UD VA Pittsburgh - UD University Drive Pittsburgh, PA 15240 Pittsburgh HD VA Pittsburgh - HD 7180 Highland Drive Pittsburgh, PA 15206 Pittsburgh- HZ VA Pittsburgh - HZ 1010 Delafield Road Pittsburgh, PA 15215 Wilmington DVA Medical Center 1601 Kirkwood Highway Wilmington, DE 19805 Wilkes-Barre DVA Medical Center 1111 East End Boulevard Wilkes-Barre, PA 18711 ? 8. The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items, applies to this solicitation --Instructions to Offerors - Evaluation Factors-- All questions and inquiries about this solicitation must be submitted in writing via email to contact@example.gov on or before March 23, 2012 by 4:00 PM. All responses to questions, which may affect offers, will be incorporated into a written amendment to the solicitation. Offerors must submit all proposals electronically by email to contact@example.gov on or before the proposal due date of April 2, 2012 at 11:00 PM. No hardcopy proposals will be accepted, and late offers will not be accepted. Offeror must submit a cost proposal as a separate document. Offeror shall provide a narrative to address each Evaluation Factor. Offerors must present clear evidence of ability to meet or exceed all requirements of this acquisition. Proposals shall contain: PRICING PROPOSAL - All cost and price information shall be included in the pricing proposal and submitted as a separate attachment utilizing the price schedule contained in this posting (see attached price schedule). Offeror must indicate pricing on every line item listed in the price schedule or no further consideration will be given to the proposal and it will not be considered for award. TECHNICAL PROPOSAL - Offeror shall provide a narrative to address each evaluation factor or requested documentation as described below. Offerors must present clear evidence of ability to meet or exceed all requirements of this acquisition. The following documentation must be included with the proposal: (a) Current waste transporter permit(s). (b) List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA wastes are present. (c) Copy of Operator permit(s) (d) Certificates of training and experience of staff and/or personnel who shall perform site work under this contract (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in 29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178. (e) Provide the contractor's experience in hazardous waste packaging, transport, and disposal. (f) Provide a copy of US EPA identification number(s) certificate for each business entity operated by the contractor that will provide service regarding any aspect of VA waste disposal program (i.e. storage, transfer, incinerator sites). (g) Provided a copy of certificate of registration with the State EPA as a hazardous waste hauler for each business entity operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program. (h) Provide written acknowledgement of responsibility for acquisition of all applicable business licenses and permits required by law. Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits. (i) Provide a list of any violations and/or citations that the contractor has received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission. Contractor shall include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of the VA waste disposal program. If no discharge or violations have occurred, contractor must provide a statement that certifies no discharges or violations have occurred. (j) Provide a written plan for the management of any Spills/Leaks that may occur on government property during the packaging or during transportation in accordance with all requirements listed in the Scope of Work under the section, "Emergency Situations". (k)Provide proof of Insurance for each type and amount of professional and general liability insurance carried. (l)Provide a narrative adequately addressing all aspects of the Statement of Work item and deliverables. Offerors must display adequate understanding of the requirement. (m) Provide a narrative describing Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities; describing the Offerors approach to satisfying the requirements of the Statement of Work. PAST PERFORMANCE INFORMATION - The Offeror shall provide at least three (3) but no more than five (5) current or past contracts that were successfully completed that are similar in scope to the current solicitation. Offeror shall describe the experience that demonstrates proficiency in Hazardous Waste Disposal. Provide contact information for the contract manager of each of the submitted contracts. SOCIO-ECONOMIC STATUS - The Offeror shall provide the following information: " Socio-economic status of prime contractor " List name of any sub-contractor and socio-economic status. 9. The provision at FAR 52.212-2, Evaluation - Commercial Items applies to this requirement. The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price, Technical, and Past Performance. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. Evaluation will be performed as follows: EVALUATION - Commercial Items applies to this requirement. The Government will award a firm fixed price contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price Technical and Past Performance. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. Evaluation will be performed as follows: PRICE: In order to determine price, an aggregate of all items in each column will be totaled based on the completion of the attached Price Schedule. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Failure to provide an amount in for any of the listed items may result in non-consideration. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). TECHNICAL: The Government will evaluate proposals based on the possession of all required licenses and permits, as well as the requested narratives, listed in this solicitation. If the Offeror fails to provide the required documentation further consideration may not be given to the proposal and it may not be considered for award. The proposal must adequately address all aspects of the Statement of Work items and deliverables. Offerors must display adequate understanding of the requirement. PAST PERFORMANCE: Proposal shall be evaluated based on submission of the required number of previous contracts demonstrating past performance. Offerors not able to submit the minimum number of previous contracts will be given a neutral rating. Interviews with previous customers may or may not be conducted. SOCIO-ECONOMIC STATUS In accordance with VAAR Subpart 819.7005, any award Hazardous Waste Disposal Services, resulting from this solicitation, will be made on a competitive basis to eligible, verified, service disabled veteran owned small business (SDVOSB) concerns, provided that a minimum of two (2) competitive offers (technical and cost) are received from such concerns. If a minimum of two (2) offers from eligible SDVOSB are not received, the award for the services/supplies specified within the solicitation will be made to a veteran-owned small business (VOSB) in accordance with VAAR 819.7006, provided that a minimum of two (2) competitive (technical and cost) offers are received from qualified small business concerns. If a minimum of two (2) offers from qualified VOSB are not received, award for services/supplies specified within the solicitation will be made to a qualified 8(a), HUBZone, or woman-owned small business in accordance with FAR 19.8 and 19.13. These three programs have equal parity according to SBA. If award cannot be made to a qualified 8(a), HUBZone or woman-owned small business, the award will be made to a small business in accordance with FAR 19.5, provided that a minimum of two (2) competitive (technical and cost) offers are received from qualified small business concerns. 10. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 11. The provision at 52.212-3, Offeror Representations and Certification, Commercial Items, applies to this solicitation. The contractor shall either: (1) return a completed copy of this provision with its proposal (a copy of the provision may be attained from http://www.arnet.gov/far); or (2) complete the Online Reps and Certs. Application (ORCA) at http://www.bpn.gov and reference it in your proposal. ? 12. The clause at 52-212-4 Contract Terms and Conditions - Commercial Items, applies to this acquisition. 13. 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b. of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns 52.219-28, Post Award Small Business Program Representations 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.222-40, Notification of Employee Rights under the National Labor Relations Act 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-3, Buy American Act - Free Trade Agreements - Israeli Trade Act 52.225-13, Restriction on Certain Foreign Purchases 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration 52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class: Truck Driver, Medium, Monetary Wage: 17.07/Hr, Fringe: H&W 3.59/Hr Wage Determination No.: 2005-2485, Revision No.: 10, Date Of Revision: 06/13/2011 (Attached) Other Applicable Clauses/Provisions: FAR52.213-1 Type of Contract - The Government contemplates award of a Firm Fixed Price, Requirements contract resulting from this solicitation. FAR 52.216.18, Ordering FAR 52.216-21, Requirements FAR 52.217-8, Option to Extend Services FAR 52.217-9, Option to Extend the Term of the Contract FAR 52.228-5, Insurance - Work on a Government Installation FAR 52.232-19, Availability of funds for Next Fiscal Year FAR 52.233-2 Service of Protest FAR 52.237-3, Continuity of Services VAAR 852.203-70, Commercial Advertising VAAR 852.233-70 Protest Content/Alternative Dispute Resolution VAAR 852.233-71 Alternate Protest Procedure VAAR 852.216-70 Estimated Quantities VAAR 852.237-70, Contractor Responsibilities VAAR 852.273-74, Award without exchanges VAAR 852.273-76, Electronic Invoice Submission 14. To be awarded this contract, the offeror must be registered in the CCR database. CCR information may be found at http://www.ccr.gov. The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition. There are no applicable Numbered Notes that apply. Attachments: 1) Price/Cost Schedule (pricing document) 2) Statement of Work (P01 Statement of Work) 3) Estimated usage (usage on pounds) 3) Wage Determination