Facilitation Services for the Sacramento Deep Water Ship Channel Charrette (Non-On Call)

The City of West Sacramento is seeking facilitation services for the Sacramento Deep Water Ship Channel Charrette under Solicitation Number 26-067-RFP, with a response deadline of July 31, 2026. This non-on-call contract is for professional services aimed at supporting public engagement and planning efforts related to the deep water ship channel, a critical infrastructure component tied to the Port of Sacramento and regional economic development. The work will be performed in West Sacramento, California, and the contractor must align all activities with the Scope of Work outlined in Exhibit A and the Schedule of Performance detailed in Exhibit B. Payments are contingent on timely delivery of deliverables such as reports, data, drawings, and summaries, all of which become the property of the City upon creation. The contract requires strict adherence to federal, state, and local regulations including prevailing wage compliance under California Labor Code §1720 and §1775, workers’ compensation coverage per Labor Code §3700, environmental standards under the Clean Air Act and Federal Water Pollution Control Act for contracts over $150,000, and compliance with the Byrd Anti-Lobbying Amendment for awards exceeding $100,000. The contractor must certify in SAM that neither they nor any principals are debarred or suspended and must maintain records for at least three years after final payment. The contract mandates compliance with nondiscrimination provisions under Executive Order 11246 and the Copeland Anti-Kickback Act, and prohibits the use of certain telecommunications and surveillance equipment as outlined in Public Law 115-232. Insurance requirements include minimum liability coverage and advance notice of any policy cancellation, with deductibles subject to City approval. Subcontracting is forbidden without prior written consent, and any conflict of interest must be disclosed. While the overall contract value and specific performance dates are not disclosed in the provided materials, the start and end dates are to be defined in Exhibit B following contract execution. The City retains full authority to inspect work both on-site and at the contractor’s office, and acceptance of deliverables is tied to compliance with established standards and schedules. No formal evaluation factors, award basis, or pricing structure are specified in the documentation, and no contracting officer’s representative, technical representative, or procurement contracting officer is named. Despite the absence of detailed delivery specifications, packaging requirements, or invoicing instructions, the contract emphasizes procedural compliance, legal accountability, and alignment with municipal goals for flood control, port infrastructure,