Facilities and Administrative Rate, Fringe Benefit Rate, and DS-2 Development and Negotiation Services

The contract involves providing specialized services to the University of North Carolina System Office and its nine campuses, focusing on developing and negotiating Facilities and Administrative (F&A) rates, Fringe Benefit rates, and Cost Accounting Standards Disclosure Statements (DS-2), along with related regulatory reviews. The procurement is structured as a five-year indefinite quantity convenience contract with an estimated total value between 500,000 and 2 million dollars. The solicitation emphasizes compliance with state and federal regulations, including non-collusion, non-discrimination, and E-Verify employment verification, with proposals due by August 29, 2025. The evaluation process prioritizes the vendor’s technical approach, qualifications, and pricing, employing a best-value trade-off method, and negotiations may be conducted to determine the most advantageous offer. The contractual framework incorporates North Carolina’s General Terms and Conditions and references multiple attachments, including pricing, vendor instructions, HUB participation forms, and certifications of financial stability. While explicit FAR clauses are not listed, the contract references compliance with applicable federal and state regulations. Payment procedures require detailed invoicing, with payments contingent upon inspection and acceptance of services, and a 2% annual administrative fee applies to billed amounts. The contract stipulates that modifications or amendments must be in writing, and key personnel substitutions require prior approval. Delivery performance is expected to align with mutually agreed schedules, with services performed at the UNC System Office and campuses, though no specific physical delivery locations or shipping terms are detailed. Vendors must submit proposals electronically via the designated portal, including all required forms and signed documentation, by the deadline, with no specified page limits. The contract also mandates certain representations and certifications regarding legal compliance, financial stability, HUB participation, and employment practices, with ongoing reporting obligations for material changes. Overall, the agreement emphasizes compliance, transparency, and a structured evaluation process to select the most advantageous vendor for these specialized rate development and regulatory review services.