Facilities Program Part I/Part II Consultant for ARCC Building

Hagerstown Community College is soliciting proposals for consulting services to support the Facilities Program Part I and Part II for the renovation of the ARCC building. Proposals must be submitted electronically via the Equity Hub’s Bid Locker by August 21, 2026, at 5:00 PM Pacific Time, with no exceptions for late submissions. The total estimated budget for the project is $1,038,000, and the contract term will extend through October 31, 2029, though the specific effective date is not defined. Proposals are limited to 20 pages, excluding the certification page, and must be formatted in 11-point font, single-spaced on 8.5” x 11” paper. Evaluation is based on a weighted scoring system totaling 100 points, with the highest-scoring proposal selected for award; key evaluation factors include scope of work (up to 45 points), proposer qualifications (up to 30 points), and fees (up to 25 points), with additional consideration given to responsiveness, service delivery, staff qualifications, and ability to fulfill requirements. Contractors must identify key personnel whose roles are essential to performance and ensure all staff conducting direct work with youth undergo criminal background checks and, if applicable, obtain CJIS clearance. Subcontracting is permitted only with prior written approval from the College, and unauthorized subcontracting voids the contract. All work product becomes the exclusive property of the College upon payment, and contractors must adhere to strict confidentiality obligations, including executing agreements with employees and subcontractors. Insurance requirements mandate $2 million in comprehensive general liability, $2 million in automobile liability, and $1 million in professional liability coverage, with the College named as an additional insured, plus tail coverage for claims-made policies. Compliance with federal, state, and local laws—such as Title VI, ADA, OSHA, and Oregon prevailing wage laws—is required. Invoicing is to be submitted monthly by the 10th via email and will be paid within 30 days of receipt; payments will be processed through Clackamas Community College’s Accounts Payable office in Oregon City, Oregon, with potential for direct deposit upon request. The contract includes a termination-for-convenience clause, entitling the contractor to payment for services rendered and reasonable shutdown costs. No federal acquisition regulation clauses are incorporated; instead, the contract relies on custom internal provisions covering changes, confidentiality, records, modifications, and sever