RFP 27-004 Architectural and Engineering Services

The Caroline County School Board is soliciting proposals from professional architectural and engineering firms licensed in the Commonwealth of Virginia to provide as-needed services for various school projects. The scope of work encompasses design plans, bid documents, and contract administration for facilities, athletic fields, and security improvements, covering disciplines such as civil, structural, mechanical, electrical, and HVAC engineering. The contract is for an initial one-year term with the possibility of three additional one-year renewals. Financial limitations are set at a maximum of 10 million dollars for all projects within a single year, with individual project fees capped at 2.5 million dollars. Selection is based on a qualifications-based process to develop a shortlist of firms for negotiations, emphasizing professional competence. Qualified offerors must provide DPOR registration certificates for key personnel and maintain comprehensive insurance coverage, including 1 million dollars each for general liability, automobile liability, and professional liability. Proposals must be submitted by 2:00 P.M. on September 21, 2026, and must include a signed cover sheet, an executive summary, a detailed service description, and the State Corporation Commission and Registered Agent Form. All submissions must be delivered to the Central Office in Bowling Green, Virginia, as electronic submissions via email or fax are prohibited.