Facility Management System (FMS) Administration and Data Management

This is not a solicitation announcement. This is a Sources Sought Notice (SSN) only. This SSN is issued solely for market research and planning purposes - it does not constitute a Request for Quotations (RFQ) or a promise to issue an RFQ in the future. Further, the SSN does not commit the Government to contract for any supply or service whatsoever. The FDA is not seeking proposals and will not accept any unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this SSN; all costs associated with responding to this SSN will be solely at the expense of the interested respondents. Not responding to this SSN does not preclude participation in any future RFP, if issued. The purpose of this sources sought synopsis is to gain knowledge of potential qualified vendors to include large business sources, small business sources and their size classifications (i.e., HUBZone 8(a), 8(a), HUBZone, Service-Disabled Veteran-owned, Veteran-Owned, Women-Owned Small Business, and Small Disadvantaged Business) relative to the North American Industry Classification System (NAICS) code. Responses to this Sources Sought Notice will be used by the Government to make appropriate determinations about potential sources. Project Title: Facility Management System (FMS) Administration and Data Management Background/Overview: In response to Executive Order 13327, Federal Real Property Asset Management, the Food and Drug Administration (FDA) implemented an automated Facility Management System (FMS) to track facilities and report to the Department of Health and Human Services (HHS) quarterly. U.S. population growth and demographic trends continue toward an increasingly aged and longer-lived population, with attendant increasing health care expectations and needs. Consequently, the volume and scope of FDA services continues to increase. FDA staff increases to meet these needs continue to grow year after year, with the immediate cause being user fee legislation and other drivers. Simultaneously, government policy in the interest of budget limitation, space use efficiency, and environmental stewardship limit the FDA's ability to acquire additional space to house staff. FDA relies on the FMS data to support requests for additional space and for daily space management in existing facilities. The current FMS is called ARCHIBUS. FDA currently uses the following ARCHIBUS modules: Real Estate Portfolio Management, Space Planning & Management, Building Operations, and Extensions & Frameworks. FDA may implement additional modules in the future. The FMS has become the system of record for personnel location and is an integral part of facilities strategic planning for the Agency. ARCHIBUS has a 2-way information flow with FDA's enterprise personnel system. FDA is currently using version 26.2 in ARCHIBUS Smart Client, ARCHIBUS Web Central, and the Smart Client Extension for AutoCAD. After the award of this contract, FDA may upgrade to new versions as they are released. Purpose: The purpose of this acquisition, for which the Contractor shall be responsible for fulfilling, are to work in coordination with, and under the direction of, OFEMS staff to: provide continual FMS administration and support with minimal system lag; meet FDA information technology (IT) system and reporting requirements; meet FDA information technology security system and reporting requirements; ensure accurate and timely responses to Federally mandated reporting; provide real-time end-user assistance, trouble shooting, and any requested data; communicate system changes and provide training; provide comprehensive project plans for FMS solutions; and complete additional FMS tasks, as required. Instructions for Responses: Your responses to the questions provided below will assist the Government in selecting the appropriate acquisition method. Page limit: Maximum 15 pages (font size Times New Roman 11 or larger). In addition to responses to the below questions, each vendor responding to this SSN shall also fill out and provide responses to the Vendor Feedback Form, Attachment B, to this SSN. The Vendor Feedback Form is not included in the 15-page limit. A copy of the company capability statement will also be accepted (but not in place of the responses to the below questions or the Vendor Feedback Form). The anticipated period of performance is a one (1) year base and four (4) option years. After review of the responses received, a formal solicitation may be published on SAM.gov. Responses to this notice must include company name, address, point of contact, size of business pursuant to the NAICS code, and must respond to the following questions: Is your business a small business under the NAICS code? Does your firm qualify as a Small Disadvantaged Business? If disadvantaged, specify if your firm is certified under Section 8(a) of the Small Business Act? Are you considered a certified HUBZone firm? Are you considered Woman-Owned or operated business? Are you a certified Service-Disabled Veteran-Owned or Veteran-Owned business? Included is a draft Statement of Work that is inclusive of the anticipated Task Areas (Attachment A). All interested parties can provide written opinions/questions on the draft Statement of Work. All opinions/questions expressed should focus on strengthening the draft Statement of Work Tasks to ensure industry understands and comprehends the government's requirements. Responses to this notice shall be submitted via e-mail to Nicholas Bisher, Contracting Officer (Nicholas.bisher@fda.hhs.gov), and Kimberly Pennix, Contract Specialist (kimberly.pennix@fda.hhs.gov), by September 23, 2024, at 2:00 pm EST. After a review of the received responses, a formal solicitation may be published on SAM.gov. No solicitation is currently available. This is not a request for proposals and in no way obligates the Government to award any contract. Responses to this Sources Sought Notice will not be considered adequate responses to the solicitation, a request to be added to a prospective offerors list, or a request to receive a copy of the solicitation Ref. No. 75F40124Q00534. Attachments: Attachment A: Draft Statement of Work Attachment B: Vendor Feedback Form Attachment C: Contractor Personnel Security Clearance Standards and Residency Requirements (OCT 2017)