FDVA-ITB-26-002B-Lopez-Air Handlers Removal and Replacement

The Florida Department of Veterans Affairs (FDVA) has issued Solicitation FDVA-ITB-26-002B for the removal and replacement of four air-handling units (Units 1, 2, 3, and 6) at the Baldomero Lopez State Veterans’ Nursing Home located in Land O’ Lakes, Florida. The successful contractor is required to supply and install four new Daikin OEM air handlers that meet the project’s detailed building specifications (attachments M7.1 and M7.2). The scope encompasses full removal and proper disposal of existing equipment, installation of new units including reconnection of electrical, plumbing, ductwork, and control systems, and ensuring the maintenance of specific indoor environmental parameters such as temperature and humidity throughout the duration of the project. The contract term requires completion within 120 calendar days of agreement execution, and the contractor must also provide one annual system inspection along with staff training and routine maintenance repairs as specified. Bids will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis, with contractors required to meet mandatory qualifications related to licensure, experience, compliance with state laws, and a drug-free workplace, among others. The solicitation mandates security clearances for all personnel, E-Verify compliance, conflict of interest attestations, and strict adherence to HIPAA regulations. Contractors must also maintain specified insurance coverage and comply with environmental and safety standards, including the use of low-VOC materials approved for healthcare environments. The FDVA Contract Manager will oversee inspection, acceptance, and payment processing, with invoices submitted upon certified completion of work segments. The solicitation incorporates addenda clarifying technical and operational requirements and emphasizes maintaining resident comfort and safety during the project. Submission deadline for bids is December 10, 2025, with the contract expected to commence by late December 2025. The procurement follows a fixed-price structure with all work performed onsite at the nursing home facility.