This Solicitation opportunity from Department Of Homeland Security was posted on July 8, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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FEMA Thomasville Federal Regional Center Uninterruptable Power Supply Inspections

Closed

70FBR425Q00000153Federal

Submission Closed07/11/2025, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541350

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Solicitation # 4543

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DAS Procurement

POSTED

5 days ago

DEADLINE

in 13 days

AI Contract Overview

This contract involves the procurement of annual and semi-annual inspections of Uninterruptable Power Supply (UPS) systems at the FEMA Federal Regional Center in Thomasville, Georgia. The work focuses on maintaining the operational integrity of ABB Series SG 80KVA UPS units with VRLA batteries, ensuring continuous clean power for critical loads in the server room. The scope includes comprehensive system checks such as thermal scans, connection tightening, transfer operation testing, bypass functionality verification, and battery ohmic measurements. These inspections are designed to meet IEEE standards and manufacturer recommendations, with the annual major inspections emphasizing detailed battery system evaluations and system component testing. The semi-annual minor inspections involve visual assessments, physical stability checks, wiring and connector evaluations, and verification of ratings and settings, all aimed at preventing potential failures and ensuring proper installation and operation. Labor and mobilization are included for these inspections, but parts are not covered under this contract, which is set at a firm fixed price. The services require personnel to pass background checks and are performed at the FEMA Thomasville facility. The contract emphasizes routine maintenance to sustain system reliability, with final reports provided to the customer and recommendations for future work. The solicitation, issued by FEMA’s Department of Homeland Security, is open for responses until July 9, 2025, and is not set aside for small businesses or other categories. The overall goal is to ensure the UPS systems remain in optimal condition to support critical operations, minimizing power disruptions and extending equipment lifespan.

General Info

FEMA seeks fixed-price UPS maintenance services, with major and minor inspections, excluding parts replacement.

Agency

Department Of Homeland Security → Region 4: Emergency Preparedness An

Contract Value

$39,133.2

NAICS

541350 - Building Inspection Services

Place of Performance

Thomasville, GA, 31792, USA

Set-Aside

NONE

Awardee

EOLA POWER LLC

Award Issued Date

09/30/2025, 12:00:00 AM UTC

Documents

70FBR425Q00000153 - Thomasville FRC UPS Inspections

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FEMA Thomasville FRC UPS Inspections SOW

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High

RFQ Thomasville UPS Inspections Region 4 Base and Option CLINs

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High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

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Timeline

3 updates

PhaseClosed

PostedJul 2

Solicitation

Notice updatedJul 3

The notice description changed.

Deadline changedJul 8

Response deadline changed from Jul 9, 2025 to Jul 11, 2025.

Notice updatedJul 8

Notice details unchanged. Attachments may have changed.

Response DeadlineJul 11

Deadline has passed

Submission Closed

07/11/2025, 06:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Homeland Security → Region 4: Emergency Preparedness An

Contacts2 people available

OfficeATLANTA, GA, 30341, USA

Organization / AgencyDepartment Of Homeland Security → Region 4: Emergency Preparedness An

Office AddressATLANTA, GA, 30341, USA

Contacts

Tiffany Young

Kimberly Coakley

Full Description

The Purpose of this Firm Fixed Price (FFP) Solicitation is to procure Annual Uninterruptable Power Supply (UPS) Inspections, (1) Major PM inspection and (1) Minor PM inspection to ensure that the equipment is in good working condition to maintain clean power to critical loads in the server room at the FEMA Federal Regional Center (FRC) Thomasville, GA Facility. SCOPE OF WORK Annual and Semi-Annual UPS Inspections at FEMA Thomasville FRC UNIT SPECIFICATIONS - Make: ABB - Model: Series SG - Serial Number: P00802820B270R - kVA/Capacity: 80KVA SG UPS - Type of batteries: VRLA - Number of batteries: 40 batteries (1 Cabinet Sprinter next, AH Capacity - 87, Runtime 365 Model Number -S12v325fl) Annual System Checks (Major) - Thermal scan of all power connections Tighten loose connections. - Check converter & inverter transfer operation. - Place critical load on maintenance bypass if applicable Exercise external maintenance bypass breakers, if applicable AC input failure test - battery operation, with customer approval. - Test and confirm Maintenance Bypass Switch operability. - Place UPS back in service to support critical load. *Annual System Checks (MAJOR)-Battery System: - Measure and record all inter-cell and main terminal cable ohmic values. - Take apart and clean any connection with ohmic value less than the manufacturer's recommended value or has a value that decreased by more than 20 % below the baseline value. Retorque any connections that are below the battery manufacturer's recommended value. Requires DC breaker to be opened or UPS charger to be off (Contingent upon customer approval). * Includes labor and mobilization. No parts included. *The services performed are designed to meet or exceed IEEE Standard and Battery Manufacturer's Recommendations. Semi Annual Checks (Minor) - Check if ambient temperature and humidity is within the correct operating range. Clearances - Verify unit has proper clearance for ventilation and service purposes. Installation. - Verify the unit is installed in a stable, level and upright position free of vibration. Application - Confirm proper UPS application. Location - Evaluate the UPS location and determine if it is in accordance with the manual. Visual Inspection Check Structure. - Paint- Evaluate for missing paint, unevenness, peeling, cracks and/or dirt. - Frame- Evaluate for bends, cracks, rust, dirt, welds, and/or parts alignment - Covers- Evaluate for bends, dirt, stability, and/or gaps - Accessories- Check caster positions and all labels are applied Assembly - Screws are secure- Confirm that all screws are secure - Broken or alien parts- Check for broken or alien parts - Connectors and wires condition- Evaluate the condition of the connectors and wires - Edge guards secure- Confirm that all edge guards are secure - Fast-on lugs secure- Confirm that fast-on lugs are secure Wires Route - Clearance- Confirm that the wire route clearances are within spec - PCB connections- Confirm that the wire route PCB connections are within spec Ratings and settings - Dip switch setting- Verify proper dip switch settings for PCBs - Unit's rating- Verify proper unit and/or battery cabinet ratings with sales order Post Operation Checks Unit Clean Up - Remove all excess dust and/or dirt internally or externally - Customer Service Explanation- Prepare and give final report to customer and explain work performed - Work Request- Schedule next PM or repair work that may need to be performed does not include replacement parts. - Replacement parts & labor are at time & material cost + 15% Conditions - All personnel are subject to completing a successful background check prior to being allowed to conduct any work on the premises. Location of Required Services FEMA Thomasville FRC 436 S. Pinetree Blvd. Thomasville, GA. 31792