Fence & Gate Installation in BLDG. 514 at Rio Grande State Center (RGSC)

The Health and Human Services Commission (HHSC) is soliciting competitive bids for the installation of fences and gates in Building 514 at the Rio Grande State Center in Harlingen, Texas, under solicitation number HHS0017367. This is a one-time procurement with a contract period beginning upon award and ending on August 31, 2026, with an option for the agency to extend the term by up to one year for continuity of service, transition, or procurement processing. Attendance at a mandatory on-site visit on May 20, 2026, at 10:30 AM Central Time is required for eligibility; failure to attend in person will result in disqualification. All responses must be submitted by June 4, 2026, at 10:30 AM Central Time exclusively via email to pcsbids@hhs.texas.gov or via a labeled USB drive delivered by hand or courier, with hard copies, facsimiles, or other methods strictly prohibited. The submission must include completed exhibits including the Pricing Sheet (Exhibit C), Bidder Reference and Contractor Qualifications Form (Exhibit D), HHS Solicitation Affirmations (Exhibit A), Contract Affirmations and Uniform Terms and Conditions (Exhibit B), and, if applicable, the Texas Identification Number Form (Form 4109), with all signed documents provided in PDF format and other documents in Microsoft Office-compatible formats. The contract requires firm, fixed pricing for the life of the agreement, submitted only through Exhibit C, with all costs—including labor, equipment, materials, supplies, transportation, and related expenses—considered fully inclusive; no additional payments will be made for incidental costs such as travel, per diem, hotel, or office space. Contractors must provide all necessary resources and personnel, ensuring all workers are trained and experienced, with credentials available upon request. Supervisors must conduct personal inspections to maintain quality and compliance with scope. Insurance requirements mandate occurrence-based coverage with A.M. Best ratings of A or better, written by Texas-authorized carriers, with policy certificates and endorsements due within ten days of award and maintained throughout the contract term plus seven additional years. The contractor is responsible for securing and tracking subcontractor insurance, and failure to comply may lead to suspension or termination. Bidder eligibility is contingent on not being debarred under Texas Administrative Code or the Federal System for Award Management, and the state reserves the right to disqualify any