Filter change out services at Big Spring State Hospital

This contract involves providing filter change out services at Big Spring State Hospital in Texas, with an anticipated start date of September 1, 2025. The scope includes scheduled maintenance of air filters across multiple hospital buildings, with specific frequencies: monthly for patient sleeping areas and bi-monthly for other facilities, including semi-annual changes for outside air dampers. The contractor must supply all labor, materials, and equipment necessary to perform complete filter replacements, ensuring filters meet a minimum MERV rating of 13 or equivalent for dust efficiency. The work must adhere to rigorous standards, including compliance with federal, state, and local codes, as well as industry best practices and certifications from authorities such as the EPA, ASHE, NFPA, and TDLR. All work is subject to inspections, with the contractor responsible for verifying proper installation and performance, and coordinating with hospital management for scheduling and quality assurance. The contract emphasizes contractor expertise, requiring a minimum of five years of relevant experience and licensed personnel qualified under Texas regulations. It also mandates strict safety, environmental, and site maintenance protocols, including debris removal and property cleanliness. The hospital reserves the right to modify service locations with a 30-day notice and expects the contractor to cooperate with other trades to ensure smooth operations. An optional on-site visit is scheduled to review requirements, and responses to the bid are due by July 11, 2025. The contract aims to ensure reliable, compliant, and efficient HVAC filtration services to support hospital operations and indoor air quality standards.